To report an accident or illness that occurred during your placement hours, you are required to complete the steps below. The student, placement employer, and the placement coordinator all have duties and responsibilities to ensure that the necessary requirements are fulfilled.

Reporting an accident

In all cases, it is important to:

  • Inform the placement employer (to deal with the immediate hazard(s)).
  • Inform the faculty (e.g., through the program placement coordinator) to initiate the necessary collaboration between the University and the placement host.
  • Complete the uOttawa accident/incident form to formally report the incident to the University. There is likely to be a placement employer form to complete as well.
  • On receipt of the report by the Office of the Chief Risk Officer (OCRO), our team helps the faculty assess what is required (e.g., WSIB, MCU, no claim, etc.).
  • OCRO will provide and facilitate the completion of the necessary forms by the faculty.
  • Completed forms are returned to OCRO within 7 days and submitted to the appropriate authority (e.g., WSIB, MCU, Chubb, the student, etc.).
  • Case files are managed through the OCRO team, as needed, in collaboration with the faculty. Accommodations (academic, medical) are managed through existing structures and resources within the University.
  1. Faculty
    1. Establish an agreement with the placement employer.
    2. Where there is no agreement, letter to placement employers is available to advise the placement employer on safety expectations.
    3. Ensure the student is aware of reporting procedures and that there coverage for placement-related injuries via declaration of understanding.
    4. Help to orient the student to the placement workplace; refer to the orientation checklist.
    5. If an injury occurs, liaise with OCRO to complete necessary forms for WSIB, MCU, insurers.
    6. Maintain record of placements, including:
      1. Where students are located (including domestic and international students).
      2. Employers not covered by WSIB.
    7. Provide information annually to OCRO.
  2. Student
    1. Be oriented to the hazards of the placement employer.
    2. Adhere to the placement employer’s policies, procedures, and practices.
    3. Report all injuries or hazards to the faculty.