MS OneDrive

Use case

For individuals.

Not recommended for

• Personal materials such as photos of family vacations.
• Official documents, these must go in a shared repository.
• Saving documents that your whole team needs access to.
• .pst files of your Outlook content.
• Team collaboration.
• Storage for unit's documents.

Naming conventions

OneDrive: Not applicable

Information saved in OneDrive must follow the University of Ottawa Naming Convention (see Best Practices tab).

Useful to

• Store your own work-related document and file storage
• Drafts of documents that you are not ready to share with your team.

FIPPA

The Freedom of Information and Protection of Privacy Act (FIPPA) applies to OneDrive and once an access to information request is received, employees must search all information under their custody or control, including documents stored in OneDrive. Contact [email protected] if you have any questions.

Retention period

Storing data in your uOttawa OneDrive account does not retain permanence and is subject to deletion when your employment or student status ends.

OneDrive best practices

• Using OneDrive (PDF, 348 KB)
• Migrating from your H:Drive to OneDrive (PDF, 221 KB)

Tips

• Don't forget to manage the access provided by links to the information that you have shared with others. Access must be removed when no longer needed.

Information management best practices

• What to keep (PDF, 216 KB)
• Information disposal (PDF, 232 KB)
• Naming convention for documents (PDF, 150 KB)
• Personal information (PDF, 227 KB)
• Information Management Handbook (PDF, 370 KB)