The following seat is available in the 2025 support staff election:
- One position for a three-year (3) mandate, from July 1st, 2025, to June 30, 2028
General Elections to the Board of Governors for Full-time Members of the Support Staff - Candidates' Guide Book
Here are the dates and important deadlines, as well as the election procedures, that you must know before you can be nominated as a candidate.
Number of Board Seats Available
Important dates
- April 14, 2025: Beginning of the call for nomination period
- April 25, 2025 at noon: End of the call for nomination period (including the submission of a short biography, a letter of intention and a photo)
- April 29, 2025: Beginning of the campaigning period
- May 7, 2025 at 11:59 p.m.: End of the campaigning period
- May 8 to May 13, 2025 at noon: On-line voting
- May 14, 2025: Announcement of the provisional results
- May 14 to 16, 2025: Appeal period
- May 27, 2025: Appointment by the Board of Governors
- May 28, 2025: Announcement of the elected candidate
Eligibility to nominate and stand for election
In order to be eligible to stand as a candidate for election to the Board, nominees must be full-time support staff at the University of Ottawa.
Duly completed nomination forms (PDF, 149 Kb) accompanied by a short biography, a letter of intention and a photo must be submitted to Zainab Karouni at the Office of the Secretary-General no later than noon on Friday, April 25, 2025.
Incomplete nominations or nominations submitted after the deadline will not be accepted.
The candidate will be acclaimed if only one valid nomination is received per position.
We will hold an election if there is more than one candidate submission.
Validation of nominations
Validation of nominations will take place on Friday, April 25, 2025, and candidates will be advised of the results as soon as practicable thereafter.
Candidates may withdraw their nominations by submitting a signed statement to Zainab Karouni at the Office of the Secretary-General.
Biography and Photo
A short biography, a letter of intention and a photo will be posted on the Board election website and must be sent by email to Zainab Karouni at the Office of the Secretary-General no later than noon on Friday, April 25, 2025.
Campaigning
Candidates may start campaigning once their candidacy has been confirmed by the Office of the Secretary-General. Each candidate has the right to campaign and inform members of the support staff of her or his candidacy; all candidates are given the opportunity to have their biography, letter of intention and photo posted on the Board of Governors website.
- Campaigning will begin on Tuesday, April 29, 2025, and will end on Wednesday, May 7, 2025 at 11:59 p.m.
- The use of electronic media such as Facebook, X (Twitter) and other social networks, personal emails and websites is permitted.
Voting
Online voting will take place from Thursday, May 8, 2025, to Tuesday, May 13, 2025 at noon. Eligible members of the support staff will receive an email with an individualized link to vote.
Counts
Provisional results will be made available on Wednesday, May 14, 2025; final results of the election will be made available on Wednesday, May 28, 2025.