Since some of our colleagues have already procured Zoom licenses for teaching, research, or other purposes, we recommend the following to ensure basic security settings are applied in order to increase the overall security of your Zoom meetings and users’ privacy.
Change default Account Settings before your meeting: Profile Settings
- Disable In Meeting Chat. Chat options will no longer appear for meetings and users can be prevented from saving chat.
Meeting tab:
- Enable Require a password when scheduling new meetings or webinars. Meeting and Webinar Passwords require that your participants enter a predefinied password to join your meeting.
- Create a Waiting Room to control when attendees join a live meeting. The host can control when participants join, either one-by-one or all at once.
- Disable Join before host to prevent participants from joining the meeting before the host arrives.
- Disable In-Meeting File Transfer to ensure participants cannot share files during the meeting.
Meeting controls:
- Manage participants in a meeting to control over who can share their screen or stop a participant’s video stream
- Mute all participants in the meeting and participants joining the meeting.
- Lock your meeting after all attendees have joined, when you want to avoid disruption to your meeting, or if you are restricting the number of participants.
- Telephone tab
- Mask phone numbers in the participant list to conceal all telephone numbers called into the meeting.
Additional suggestions to secure a meeting
- Do not publish the meeting URL in public communication channels
- Remind participants to not share meeting details