Administrative policies and regulations

University of Ottawa policies and regulations set out guiding principles or courses of action to be consistently followed under specific conditions. Exceptions require the prior consent of an approving authority, very often the Administration Committee.

University of Ottawa By-Law No. 1 (2019)

University of Ottawa Board By-Law No. 3 (2020) - Delegation of Approval of Contracts and Signing Authority (PDF, 882KB)

Regulation on Bilingualism at the University of Ottawa

Governance

• Policy 1 - Powers of the Administration
• Policy 11 - Access to the University of Ottawa Archives
• Policy 20 - Guidelines for Gender Parity in University Texts
• Policy 23 - Policy on Information Management
• Policy 49 - Legal Services
• Policy 54 - Enterprise Risk Management
• Policy 66 - Violence Prevention
• Policy 67 - Sexual Harassment
• Policy 67a - Prevention of Harassment and Discrimination
• Policy 67b - Prevention of Sexual Violence
• Policy 72 - Environmental Management and Sustainability
• Policy 82d - Forms Management
• Policy 90 - Access to Information and Protection of Privacy
• Policy 91 - Environmental Management
• Policy 92 - Financial Fraud
• Policy 96 - Internal Audit
• Policy 119 - Accessibility
• Policy 121 - Statement on Free Expression
• Policy 124 - Provision for Indigenous Ceremonial Practices for Events on University Campus
• Policy 125 - Emergency Management and Business Continuity Program
• Policy 127 - Ombudsperson
• Policy 129 - COVID-19 Vaccination - Suspended effective May 1, 2022.

Student affairs

• Policy 14a - Student Record
• Policy 101 - Centre for Mediated Teaching and Learning (CMTL)
• Policy 110 - Policy on Treatment of Graduate Students on Non-Academic and Non-Employment Issues (Under Revision)
• Policy 110a - Graduate Students Holding Soft-Funded Research Bursary
• Policy 112 - Awards and Assistantships
• Policy 130 - Student Rights and Responsible Conduct

Human resources

• Policy 2a - Staffing
• Policy 2d - Disciplinary Measures for Reprehensible Acts
• Policy 3 - Salary Administration for Regular Non-Unionized Support Staff
• Policy 4 - Training and Development
• Policy 5 - Remuneration - Full-Time Professors Non-Unionized, Part-Time Professors, Students
• Policy 6 - Promotion of Clinical Professors, Administrative Exclusion, Deans and Teaching Staff Not Covered By The Collective Agreement
• Policy 7 - Relocation Expenses
• Policy 8 - Eligibility and Participation to Employee Benefits
• Policy 9a - Leaves: Annual Vacation, Statutory and Others
• Policy 9b - Sick Leave
• Policy 9c - Maternity Leave and Parental Leave
• Policy 12 - Work Hours, Overtime and Additional Work - Support Staff
• Policy 17 - Health Insurance and Hospitalization Insurance Plans
• Policy 19 - Hiring and Placement of Relatives
• Policy 22 - Tuition Fee Financial Support for Spouses and Dependents of University of Ottawa Staff Members
• Policy 24 - Professional Association Membership Fees for Regular Support Staff
• Policy 33 - Security
• Policy 46 - Leaves of Absence for Academic Staff (Non-Unionized Full-Time)
• Policy 46a - Self-Funded Leave Plan
• Policy 47 - Working Conditions for Short, Medium and Long-Term Non-Union Contractual Employees (Research and Operations)
• Policy 53 - Retirement Allowances for Non-Union Administrators and Support Staff
• Policy 58 - Smoking Policy
• Policy 61 - Eligibility of Federated Institutions to Fringe Benefits
• Policy 63 - Refresher Leave
• Policy 69: Tenure, Appointments for Contractually Limited Terms and Termination of Employment (Under Revision)
• Policy 70 - Conflict of Interest - Members of Staff
• Policy 77 - Occupational Health and Safety
• Policy 78 - Training and Development of the Support Staff (Under Revision)
• Policy 81 - Anniversaries and Retirements
• Policy 83 - Public Office
• Policy 86 - Cross-Appointment of Academic Staff
• Policy 87 - Temporary Interruption of University Activities at a Faculty, School or Service
• Policy 93 - Additional Remuneration for Administrative Activities
• Policy 94 - Pro-Active Recruitment of Women Professors
• Policy 102 - Perquisites
• Policy 107 - Suggestion Award Program
• Policy 109 - Performance Appraisals and Performance Bonuses (Under Revision)
• Policy 122 - Deans' Compensation
• Policy 123 - Postdoctoral Fellows
• Policy 131 - Disconnecting from Work
• Policy 132 - Electronic Monitoring of Employees

Financial resources

• Policy 21 - Reimbursement to Individuals for University Business Expenses
• Policy 25 - Insurance Responsibilities
• Policy 26 - Petty Cash
• Policy 27 - Control of Invoicing, Remittances and Deposits (Under Revision)
• Policy 51 - Allocation of Interest to Sundry Funds
• Policy 52 - Publicity Funds
• Policy 55 - Budget Management
• Policy 56 - Investment
• Policy 64 - Validation of Requisitions (under revision)
• Policy 85 - Administration of Trust Funds
• Policy 111 - Endowment Funds
• Policy 114 - Liability Management
• Policy 126 - Compliance with payment card industry standards

Information technology and telecommunications

• Policy 37 - University-Owned Personal Computers (PCs)
• Policy 45 - University-Wireless Communications
• Policy 80 - Computing and Information Processing
• Policy 84 - Computing Centre - Role and Responsibilities
• Policy 89 - Telecommunications (Under Revision)
• Policy 116 - Use and Security of Information Technology Assets
• Policy 117 - Information Classification and Handling
• Policy 118 - Electronic Mail (Email) Policy

External Relations and Communications

• Policy 34 - Mandate of the Communications Directorate
• Policy 57 - University of Ottawa Brand Policy
• Policy 73 - Bulletin Boards
• Policy 79 - Signage (Under Revision)
• Policy 82 - Audio-Visual and Reprography Service (AVRS)
• Policy 82a - Media Production Section
• Policy 82b - Multimedia Distribution Service
• Policy 82c - Reprography Section
• Policy 99 - Interactions between the Faculty of Medicine and the Pharmaceutical, Biotechnology, Medical Device, and Hospital and Research Equipment and Supplies Industries
• Policy 106 - Language Services
• Policy 120 - Sponsorship

Research and inventions

• Policy 29 - Invention and Technology Transfer
• Policy 31 - Animals Used in Research and Teaching at the University Of Ottawa
• Policy 48 - Grants and Contracts Administered by the University
• Policy 115 - Responsible Conduct of Research

Physical Resources and Equipment and Services

• Policy 10 - Acquisition of Gifts-In-Kind, including Works of Art
• Policy 14 - Allocation of Teaching Premises (Under Revision)
• Policy 28 - Temporary Use of University Space
• Policy 30 - Food Services
• Policy 35 - Key Control
• Policy 38 - Furnishing Standards
• Policy 39 - Purchase of Library Documents
• Policy 40 - Maintenance and Repair of Equipment (Under Revision)
• Policy 41 - Permanent Inventory of University Furniture and Equipment
• Policy 43 - Purchase of Furnishings and Equipment for Capital Projects (Under Revision)
• Policy 44 - Traffic and Parking
• Policy 50 - University of Ottawa Bookstore (Under Revision)
• Policy 62 - Use of Academic Hall
• Policy 65 - Use or Disposal of Surplus or Unused Furniture and Equipment
• Policy 71 - Capital Funding for Construction and Renovation Projects
• Policy 76 - Property Rentals by Housing Services
• Policy 88 - Bar Services (Under Revision)
• Policy 95 - Allocation and Utilization of University Facilities
• Policy 97 - Use of the Jock Turcot University Centre
• Policy 100 - Naming of University Assets
• Policy 105 - Storage Space
• Policy 113 - Maintenance, Refurbishment, Alteration, Renovation, New Construction, Leasing, Purchase and Sale of Buildings

Procurement

• Policy 36 - Procurement
• Policy 75 - Purchasing Cards
• Policy 98 - Ethical Purchasing