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Calendars > School of Management > Academic Regulations - Requirements related to courses
School of Management
REQUIREMENTS RELATED TO COURSES
a) Evaluation of performance
Course attendance
Attendance at courses of instruction, laboratory periods and discussion groups is mandatory. At the beginning of each session, the professor must indicate on the course outline his policy regarding absences and may exclude from the final examination any student who has not complied.
Methods of evaluation
Course work for the year or the session (tests, term papers and other course work) carries a weight determined by the professor and approved by the section coordinator.
At the beginning of a course, professors shall inform students about course requirements, delivery and evaluation methods, and the nature and timing of assignments, projects and examinations.
Professors may refuse to accept any assignment or examination that is not written legibly.
b) Examinations and assignments
Credit by examination
Instead of attending the course and attempting the regular examination, the credit by examination procedure allows students registered in the School of Management to earn credits for the courses listed below by passing a special, three-hour written examination.
A special examination for a course may be taken only if a student has not already received a final mark for the course in question and has not previously attempted a special examination in the course. Authorization to write a special examination in a course is given, or denied, by the director of undergraduate programs. A student must make a written request justifying knowledge of the content of the course (course taken at a post secondary level, professional experience, or other reasons).
Examinations are held twice a year, in the first part of September and of January.
Applications must reach the School before the end of the first week of classes.
Students must be registered for the course in the session in which the special examination is attempted or must register for it in the next session. If a student obtains a grade of C+ or better in the special examination, the grade will be recorded on the student's record. If the grade is less than C+, the student is deemed unsuccessful and no grade will be recorded; in this case students must obtain credit by passing the course for which they are registered.
ADM1300 Introduction to Business Management
ADM1301 Social Context of Business
ADM2302 Business Decision Models
ADM2303 Statistics for Management
ADM2304 Applications of Statistical Methods in Business
ADM2320 Marketing
ADM 2336 Organizational Behaviour
ADM2337 Human Resource Management
ADM2340 Financial Accounting
ADM2341 Managerial accounting
ADM2350 Financial Management
ADM 2372 The Management of Information Systems and Technology
Regular examinations
Final examinations in each subject are normally written and are of three hours duration.
Students will be admitted to a final examination only if they have complied with the attendance regulations and all the requirements of the School.
Students who miss an examination without authorization or without good cause, or who fail to hand in to the invigilator for the examination in question a duly signed copy, shall be given a grade of zero for that examination and shall forfeit all credits for that course.
No final examination of any kind may be given outside of the official exam period.
The following items are prohibited during an examination or test: cameras, radios, (radios with earphones) tape recorders, pagers, calculator watches, cell phones or any other communication device that has not been approved beforehand. It is the student's responsibility to verify if the type of calculator is permissible for the examination. Any deviation from the above will be considered academic fraud.
Absence from final examinations
Students who miss a final examination will normally obtain a failing grade for the course. A student may apply for prior authorization to be absent from an examination in exceptional circumstances:
Absence because of illness must be justified by a certificate authenticated by Health Services and given to the School's Undergraduate Student Services secretariat during the week following the examination. Students who write an examination during the period specified on this certificate may not plead illness to appeal their examination results.
Absence for any other reason must be justified in writing no later than five working days after the examination. The School reserves the right to accept or reject the reason offered; travel, employment and misreading the examination schedule are not usually accepted.
Students who have been authorized to miss a final or supplemental examination for an acceptable reason will be allowed to write a deferred examination on a date chosen by the School.
Procedure on cancellation or postponement of exams
1. If the University must cancel all exams on a given day
The Vice-Rector, Academic, may authorize the cancellation of all exams on a given day. If so the following will take place:
the decision must be made by 8 a.m. on the day;
the decision is relayed immediately;
exams are usually rescheduled automatically for the same time either on the following Sunday or on the final day of the official exam period; in extraordinary situations, the first Saturday after the start of classes in January can also be used for rescheduling for fall-session exams;
students whose exam was cancelled will be informed of the make-up date by e-mail.
2. Examinations disrupted because of exceptional circumstances and recognized as such by the Vice-Rector, Academic.
a) Students who are present at the examination must be permitted to write the examination. The invigilator should be tolerant if some students arrive late.
b) For those students who have missed the examination, the School must determine, in consultation with the professor, the arrangements for a special examination. The students must then be informed (preferably by e-mail) as soon as possible.
3. For bomb scares or fires
The decision to evacuate examination rooms and the signal to re-enter those rooms must come from Protection Services. Decisions on the fate of the exam are made on location where possible. Authorities may decide to continue the exam as soon as everyone is allowed to re-enter the building, or to stop the exam; if the exam is suspended, the School decides on its rescheduling and students are notified (preferably by e-mail).
Supplemental examinations
Supplemental examinations are offered at the 1000-level in the faculties of Engineering and Science only. There are no supplemental examinations in courses of the School of Management.
A supplemental examination is allowed for students who obtain a mark of E.
Students who are eligible for a supplemental examination and want to write that examination must register at the School of Management Undergraduate Student Services office. There are fees for writing a supplemental examination.
Students who have registered for a supplemental examination must write it; otherwise they will receive the grade INC (equal to a failing grade) for the examination unless they cancel their registration by informing the School no later than the day before the examination.
In the courses where the final mark is not exclusively the final examination mark, the mark obtained on the supplemental examination will be used to replace only that of the final examination.
The supplemental mark and the previous final mark appear on the transcript. Starting in the fall 2002 session, only the supplemental grade will be used for grade point calculations.
Additional fees are applied when students write supplemental examinations at another institution. No student is allowed to write supplemental examinations outside of Canada.
Conservation of final examinations
The University reserves the right to destroy examination booklets and other written work six months after the grade has been communicated to the students.
c) University of Ottawa grading scale
The following is the grading scale for all courses.
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Failure
1. Students who do not obtain the minimum grade in a compulsory course taken for the first time must repeat the course successfully. Otherwise, they must withdraw from the program or school in which they are registered.
2. In the case of an elective, students may repeat the failed course or substitute another elective that meets the requirements of their program.
d) Re-registration to a course
In any undergraduate program requiring 90 credits or more, it is permitted to take a certain number of courses again (maximum of 16 credits) whether the course was passed or failed. This is normally done to raise a student's average or reinforce their knowledge in the subject matter. For all courses taken again within the 16-credit maximum, only the last grade will be calculated in the average. However, all grades appear on the official transcript. In the case of a compulsory course, a second failure will result in the student withdrawing from the program or the Faculty.
e) Cumulative grade point average (CGPA)
The cumulative grade point average (CGPA) represents a student's performance in all courses taken. The CGPA is calculated at the end of each session and includes all courses followed at the University of Ottawa, Saint Paul University, the Dominican College and Carleton University.
Calculation of the cumulative grade point average
Prior to the fall session 2002
The CGPA is calculated in the following manner.
The grade point for each course is weighted by multiplying the point value of the letter grade obtained by the number of credits for the course. The CGPA is calculated by dividing the sum of the weighted grade points by the total number of credits. In the case of a course with a supplemental exam, both the mark received for the supplemental exam, whether passed or failed, and the final mark received for the course, are included in the calculation of the CGPA.
Example:
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Starting in the fall session 2002
In the case of a course with a supplemental examination, only the supplemental grade will be calculated in the CGPA. Both grades (before and after the supplemental exam) appear on the official transcript.
For a passed or failed course taken a second time within the 16-credit limit permitted, only the second grade will be calculated in the CGPA. Over the 16-credit limit permitted, all grades will count in the CGPA and in the number of courses failed.
Example:
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f) Revision of marks
University regulation
The University recognizes the right of all students to see any of their written tests, assignments or examinations for courses in which they are registered, after the work in question has been marked, and to appeal these marks. A mark may be changed only on the basis of reassessment of tests, assignments, or examinations already submitted for a course.
Students can view their grades by using their password to access InfoWeb. The date on which final grades are officially posted on the Web site is indicated in the sessional dates. The appeal procedure for the school concerned starts on that date.
School regulation
Revision of grades
1. The School recognizes the right of every student to see, on request, any test, assignment or examination after it has been graded. Students may appeal the assignment of any grade with which they are dissatisfied, provided that they submit to the undergraduate student services a written request for revision within four weeks of the first communication of the grade in question. Grades appear on the University Web site. The date on which official grades are posted on the Web site is indicated in the sessional dates section of the timetable. The appeal procedure for the school or faculty concerned starts on that date.
Such a request shall include:
a) the title of the course, identification of the assignment, test or examination in question, the grade obtained, and the name of the professor whose grade is contested; and
b) a statement outlining the grounds of the appeal.
A special form, available from the Undergraduate Student Services, must be used to provide the above information.
2. A copy of the student's request shall be forwarded to the professor, who may submit written comments to the school or faculty on the matter.
3. Within two weeks of receiving the student's request, the director of undergraduate programs, in collaboration with the responsible area coordinator (when feasible) shall appoint one or two qualified evaluators to re-assess the assignment, test or examination in question. Except when circumstances make it desirable or necessary, the original examiner(s) will not be appointed.
4. The evaluators will be provided with a copy of the student's request and with comments from the professor. If it is desirable or necessary, they will also be provided with assignments, tests or examinations similar to that in question, in order to become familiar with the grading scheme. The evaluators shall review the entire assignment, test or examination in question and inform Undergraduate Student Services of the result of their individual evaluation.
5. The revised grade, which may be identical to, lower than or higher than the original one, shall be assigned by the director of undergraduate programs, on the basis of the new evaluation.
6. The School shall inform the student by letter of the result of the appeal within a reasonable time of having received the report of the evaluator(s); a copy of that letter shall be sent to the professor whose grade was appealed.
7. Students cannot withdraw an appeal once a revised grade has been assigned.
8. An appeal of the grade assigned pursuant to article 5 may be made to the executive committee of Senate, either by the student or by the professor whose grade is in question, on the grounds that the re-evaluation was not properly carried out. Unless exceptional circumstances are shown, such an appeal must be made within two weeks of the date of the letter informing the student of the grade assigned as the result of the re-evaluation. If the appeal is successful, the School will be directed to proceed to a new evaluation, the result of which shall be final and binding.
9. Nothing in this procedure prevents a student from discussing examination questions, including the type of answers expected, with the professor. Such a consultation is not prerequisite to article 1, nor can it be used to extend the time limit of four weeks provided therein. Once the action in article 1 has been taken, the grade can only be changed as a result of the appeal procedure.
EVALUATION OF ACADEMIC STANTING
The academic adviser will assess each student's results, either at the end of the academic year (for a student in first year) or at the end of each session (for a student in second, third or fourth year of studies). He or she will recommend to the committee on academic standing one of the following:
permission to continue program of studies;
inclusion on the dean's honour list;
placement on probation;
removal from probation;
withdrawal from the program or withdrawal from the School.
a) Academic Standing (Averages required)
Students whose cumulative grade point average is below 4.0 at the end of the academic year (for a student in first year), or below 4.5 at the end of each session (for a student in second, third or fourth year of studies) when their academic results are assessed will be placed on probation and will be required to meet with an academic advisor, who will inform them of the conditions imposed upon them.
1. In the Honors Baccalaureate programs, students in first year must maintain a cumulative grade point average of 4.0 and 4.5 for students in second, third and fourth year.
2. Students in the coop programs must maintain a cumulative grade point average of 6.0.
3. To pursue studies in a given program without special conditions, every student must be in good standing. The student's official record must therefore indicate a cumulative grade point average equal to or greater than the required minimum for the program.
b) Dean's list
See Section "Prizes, medals and scholarships".
c) Probation
1. Subject to the regulations on mandatory withdrawal, students whose cumulative grade point average falls below the required minimum may be allowed to reregister again by their school but will be on probation if they do so.
2. The performance of students on probation will be reviewed at the end of the next session they take on a full-time basis (summer, fall or winter). Four courses constitute the equivalent of one session for part-time students. If, while on probation, students have managed to raise their average to 4.5, they may be removed from probationary status by the committee. Those showing insufficient improvement will be kept on probation.
3. The probationary status will not be imposed for more than two consecutive sessions of study. Students who have not met the standards of the School will be required to withdraw from the School's programs of studies for a period of one year.
d) Withdrawal from a program of studies or from the School
Mandatory withdrawal from a program of studies or from the School may result in the case of an academic standing below the minimum required or in the case of fraud.
1. Students must withdraw from the School for the following reasons:
a) they have failed 18 credits of courses; students registered in a certificate program must withdraw if they fail a total of nine credits of courses;
b) they have failed for the second time, a course of the common core;
c) they have not succeeded in raising their average to 4.5 after two consecutive periods on probation;
d) the required CGPA is not attained even after completion of the allowed additional courses;
e) they have a CGPA lower than 3.0.
2. Students who are required to withdraw from the School must remain out of the School for one academic year from the date of withdrawal. Such students may be eligible for admission to another faculty. As a rule, students who have been required to withdraw from a school or faculty are not allowed to take other courses in the same school or faculty as long as they are suspended.
Students who wish to return to a program of studies from which they have been asked to withdraw are eligible to re-apply for admission after one academic year.
It is recommended that students upgrade their academic record by taking courses at another institution or as regular students in another faculty of the University of Ottawa.
Students re-applying as regular students from another faculty of the University of Ottawa must complete an application for admission form available at InfoService.
3. Students who must withdraw from their option or specialization program because of a failed compulsory option or specialization course for a second time may register to another option or specialization. They may re-apply to their original option or specialization by submitting a letter to the director of undergraduate programs after one year.
4. Students who are admitted on probation must satisfy the requirements stated on their offer of admission. If not, they will be asked to withdraw.
The School reserves the right to require any student whose performance is deemed unsatisfactory either to be put temporarily on probation or to withdraw from the School.
GRADE REPORT, TRANSCRIPT AND CONSERVATION OF RECORDS
a) Grade report
The University prepares a grade report that presents academic results obtained by a student during the preceding session. The grade report is available on InfoWeb as soon as grades become official and the academic evaluation is complete. Students must use their password to access InfoWeb to consult their grade report.
If the grade report contains errors or omissions, the student should notify the School within 60 days following the date that grades become official (see sessional dates).
Symbols used on grade reports and transcripts:
ABS (absent, no work submitted) - used when a student has not attended the course and has not informed the University thereof in writing, within the time limits specified in the sessional dates section of the Web site. This symbol is equivalent to a failing grade (F).
ADD (additional) - used when the course is taken outside of a student's program. As opposed to an extracurricular course, the result of an additional course is included in the cumulative grade point average calculation.
AUD (auditor) - used when a student has registered to audit a course.
CR (credit) - used when a course is taken in another institution through a letter of permission. The course grade is not included in the cumulative grade point calculation ; only the credits are indicated on the transcript.
CTN (continuing) - used for activities that continue during the following session.
DFR (deferred) - used whenever, in the judgment of the responsible authority, a student presents a valid reason for being unable to satisfy the course requirements.
In the case of an examination, the student must submit a written justification to the Undergraduate Student Services office within one week following the date of the examination concerned. DFR can also be used when a professor feels that he or she does not have all of the information necessary to give a final grade to a student. In either case, the assignment or examination required to give the student a final grade must take place within a 90-day period after the end of the session.
If, at the end of the 90-day period, the Undergraduate Student Services office has not received a final mark, DFR will automatically be changed to INC (F).
DR (drop) -used when students withdraw from a course within the time limit specified in the sessional dates section of the University Web site.
HP (extracurricular) - used when the course is taken outside of a student's program of study. As opposed to an additional course (ADD), the result of an extracurricular course is not included in the cumulative grade point average calculation.
INC (incomplete) - used when at least one of the course requirements has not been fulfilled. This symbol is equivalent to a failing grade (F).
NNR (mark not received) - used when the Office of the Registrar has not received a mark in
time for production of reports.
NS (not satisfactory) - used for a failed course that is not part of the grade point average calculation.
P (pass) - used to indicate that a student has passed the second language proficiency test, or certain activities such as field work, internships and comprehensive examinations.
S (satisfactory) - used for a passed course that is not part of the grade point average calculation.
T (test) - used when a student has taken the second language test.
b) Transcripts
A transcript is an official and confidential document issued by the University of Ottawa at the student's request. A student's written authorization must accompany a request made by a third party.
There are two ways a student can obtain a transcript: submit a request through InfoService or submit a request online using the InfoWeb option DocuNet.
In courses where there is at least six registered students, the group average and the number of students is indicated on the official transcript (as of May 2004) and on the grade report. A transcript issued by the Office of the Registrar indicates all courses and corresponding results for which a student is officially registered at the University. The University does not issue partial transcripts.
A student who has a debt toward the University cannot obtain a transcript.
Conservation and destruction of records
The student's written file as established by the School is deemed to constitute the official file. Documents contained in this file are kept for the duration of the student's enrolment at the School.
After seven consecutive sessions following the departure of a student from the University (as a result of graduation or withdrawal), the file is destroyed, unless the student has enrolled again in another program in the same faculty or school or has provided a valid reason why the file should be preserved for a longer period.
No corrections can therefore be made to the official transcript after this period. Only the official electronic record is retained.
Confidentiality
The University takes all necessary precautions to protect the confidential and private nature of personal information contained in a student's academic file. The University does not, unless legally-bound, divulge personal information found in an academic file to parties outside the University without written consent from the student.
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