The Faculty of Arts recognizes that travel by Master's and PhD students to undertake thesis research is important. For this reason, the Faculty provides travel grants for research travel outside of the National Capital Region.
Eligible students include Master’s students pursuing a degree with thesis option; doctoral students and those enrolled in a “fast-track” program. Consult the form for more detailed eligibility criteria.
Value
Up to $650
Deadline
The students must submit their application prior to leaving.
The deadlines to submit a request are:
- September 15th
- January 15th
- April 1st
- June 1st
Before the research stay
Send us a completed application form (note: forms are different for Master’s and Ph.D students). Eligibility conditions are detailed below.
Master's with thesis students
Objectives
The Faculty of Arts recognizes that travel by Master's students to undertake thesis research is important. For this reason, the Faculty provides travel grants for research travel outside the National Capital Region. Travel that allows the direct collection of data for a thesis research in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research analysis and interpretation by visiting a foreign lab (university or government).
Eligibility
- Be registered full time in a MA with thesis program at the time of the conference;
- Must have completed at least two terms of study, but no more than six terms before the travel takes place.
N.B. All terms count, including terms with leaves of absence. The exception to this rule are approved leaves of absence for medical, maternity or parental reasons.
Value
The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel-related expenses will not be reimbursed. The maximum grant is $650.
Conditions
- A student can only be awarded one grant through the completion of their program;
- The student must clearly indicate how the research travel is related to the thesis in progress and ensure that the research supervisor or the program director indicates his or her support in a recommendation on the application form.
Deadlines
Applications must be submitted before the travel takes place. (No grants will be considered after the fact). The deadlines to submit a request are:
- September 15th
- January 15th
- April 1st
- June 1st
Only complete applications will be processed. It is the sole responsibility of the student to ensure that all the required documentation and all signatures are provided with the application. If the application is refused, the student has the possibility to resubmit a second complete application.
Students can submit only one application per conference.
Procedure
- Submit your complete and signed application by email by sending the scanned documents to the Office of the Vice-Dean Research;
- If the request is approved, expenses will be reimbursed once the research trip is completed;
- Upon returning from the research stay, complete the Request for reimbursement of travel expenses (Excel spreadsheet, 59 KB) and return it with the original receipts (including boarding passes) to your Academic Unit. If applicable, include proof of the exchange rates used.
- The applicant will receive the reimbursement. The amount awarded is the lowest between:
- The cost of the transportation and/or accommodations; or
- The maximum amount of the travel grant.
NOTE: it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the research travel if the work involves human subjects.
Download the form
After the research stay
Send the breakdown of your travel expenses and the accompanying documents to your Academic Unit.
Download the following form Request for reimbursement of travel expenses (Excel spreadsheet, 59 KB).
As indicated in the University's Procedure 16-11, you must submit the form and accompanying documents within ten (10) working days following the completion of travel.
Ph.D. and fast-track students
Objectives
The Faculty of Arts recognizes that travel by Doctoral students to undertake thesis research is important. For this reason, the Faculty provides travel grants for research travel outside the National Capital Region. Travel that allows the direct collection of data for a thesis research in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research analysis and interpretation by visiting a foreign lab (university or government).
Eligibility
- Be registered full time in a PhD program at the time of the conference;
- For PhD programs, at least three terms must have been completed before travel takes place. Students who have been in the Ph.D. program for more than twelve terms are not eligible;
- For Fast-track programs, at least two terms but less than fifteen terms must have been completed when the travel takes place.
N.B. All terms count, including terms with leaves of absence. The exception to this rule are approved leaves of absence for medical, maternity or parental reasons.
Value
The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel-related expenses will not be reimbursed.
The maximum grant is $650.
Conditions
- A student can only be awarded one grant through the completion of their program;
- The student must clearly indicate how the research travel is related to the thesis in progress and ensure that the research supervisor or the program director indicates his or her support in a recommendation on the application form.
Deadlines
Applications must be submitted before the travel takes place (no grants will be considered after the fact). The deadlines to submit a request are:
- September 15th
- January 15th
- April 1st
- June 1st
Only complete applications will be processed. It is the sole responsibility of the student to ensure that all the required documentation and all signatures are provided with the application. If the application is refused, the student has the possibility to resubmit a second complete application.
Students can submit only one application per conference.
Procedure
- Submit your application by email by sending the scanned documents to the Office of the Vice-Dean Research;
- If the request is approved, expenses will be reimbursed once the research stay is completed;
- Upon returning from the research stay, complete the Request for reimbursement of travel expenses (Excel spreadsheet, 59 KB) form and return it with the original receipts (including boarding passes) to your Academic Unit. If applicable, include proof of the exchange rates used.
- The applicant will receive the reimbursement. The amount awarded is the lowest between:
- The cost of the transportation and/or accommodations; or
- The maximum amount of the travel grant.
NOTE: it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the research travel if the work involves human subjects.
Download the form
After the research stay
Send the breakdown of your travel expenses and the accompanying documents to your Academic Unit.
Download the following form Request for reimbursement of travel expenses (Excel spreadsheet, 59 KB).
As indicated in the University's Procedure 16-11, you must submit the form and accompanying documents within ten (10) working days following the completion of travel.
Inquiries
* The information on this page is subject to change without notice and does not represent a commitment from the University of Ottawa.