Exams

If you need to be absent for an evaluation as part of one of your courses (final exam), you must complete the Declaration of Absence from an Evaluation, within three (3) working days of the examination date or the assignment deadline, except if extenuating circumstances prevent the student from doing so; these circumstances must be documented. You do not need a supporting document the first absence in a course, whether for medical reason or exceptional circumstances.

Students can request a maximum of one (1) deferred evaluation per course, and this evaluation must take place as soon as possible, within six (6) months of the end of the term. Evaluation for graduate students must occur as soon as possible, within three (3) months of the end of the term. (see Regulation A-8.6)

Please contact the professor of your course directly for any other missed evaluations during the term.

The Undergraduate Studies Office evaluates and manages deferred final exams for all undergraduate courses offered by the Faculty of Arts If you are requesting an absence for a final exam in an undergraduate course, the Undergraduate Studies Office will contact you to follow up on your request for a deferral.

All deferred final exams for undergraduate Arts courses will take place during the Deferred exam period, as per indicated on the Important academic dates and deadlines calendar.

If you wish to request accommodation for a final exam based on your religious observance, you must do so within five working days of the posting of the exam schedule (see the Important academic dates and deadlines). For further information, please consult the Academic Regulation A-5 – Religious Accommodations.

If you need to be absent due to a religious observance, you must complete the Declaration of Absence from an Evaluation.

If you are already registered with Academic Accommodations Serviceand wish to write your exam(s) at their office, you must now log into your Ventus account and select the academic accommodations you require for that course from the list of accommodations established with your Learning Specialist. Under the Accommodations tab, choose and submit your accommodation selection for each course.

The deadline to confirm your academic accommodations for final exams occurring during the official final exam period is November 15 for the Fall term, March 15 for the Winter term and at least 7 days before an exam for Spring-Summer.

If you wish to defer your undergraduate course, offered by the Faculty of Arts, final exam for reasons in line with your academic accommodations, please send your request, by email, to [email protected], within three (3) working days of the examination date, and include a letter from your Learning Specialist confirming the approved accommodations.

The Undergraduate Studies Office will contact you to follow up on your request for a deferral.

Exam conflicts apply solely to final exams written virtually or in-person at a specific date and time. Take-home exams and final projects are not considered.

You are eligible to request a deferred exam due to an exam conflict if you have:

• Two final exams on the same date and at the same time
• Three consecutive exams within a 24-hour period.

Take-home exams and final projects are not considered within the exam conflicts listed above.

Please notify your faculty at least seven business days prior to the first exam in conflict. The faculty will look at the situation and will determine which exam can be deferred.

Travel, employment and misreading the examination schedule are not acceptable reasons for deferring an exam.

If you are an undergraduate student at the Faculty of Arts, you must submit your request for deferred exam, by email, to [email protected]. Please include a screenshot of your exam schedule conflict.

The following information may be changed, or updated without notice, up to 48 hours before the exam. It is your responsibility to check this web page regularly.

IMPORTANT: If you are a student with a disability or medical condition and require academic accommodations for your deferred exam, please email your faculty AND [email protected] before (date to be determined).

Note: Scroll to the bottom of the schedule, then use the scroll bar to view the exam type/location, and the professor's name.

Last updated : October 10, 2024.