Information package

To ensure a safe and fun environment for all, we ask that all participants, volunteers, and parents or guardians respect our camp rules.

Rules and responsibilities

Last updated on 2023-01-30.

Parent responsibilities

  1. Notify camp administrators and the instructor of all important medical information (including allergies). We require that parents of participants with any life-threatening allergy or medical condition submit a medical information form on the Monday morning of the first week of camp. We also ask that you brief the camp instructors about your child’s health conditions.
  2. Inform the instructor of any behavioural conditions. Inform the instructor of your child's behavioural conditions so that the instructor can take all necessary measures to create a safe environment for your child and for other participants.
  3. Respect drop-off and pick-up times. Our instructors are unable to stay with any participants after camp hours. 
  4. Sign participants in and out. Sign your child in on arrival and sign them out when they leave using a QR code that will be sent to you a few days before the camp starts. Please note that anyone who has this QR code can sign your child in and out. Children 12 and over may sign themselves in and out if you’ve provided this authorization when they registered online. To change this, contact the camp administration by email, by phone or in person.
  5. Provide a peanut-free/nut-free lunch. All participants must bring a peanut-free/nut-free lunch every day. Once they’ve signed in, participants aren’t allowed to purchase a lunch from the SITE cafeteria (including the Tim Hortons) or from vending machines on campus.
  6. Ensure your child has closed-toe shoes and long pants every day. Closed-toed shoes and long pants are mandatory to enter the labs. Participants may bring these items separately — they’ll have time to change before the labs and don’t need to wear them all day. 
  7. Pack sunscreen. Ensure that your child brings and applies sunscreen before taking part in outdoor activities. 
  8. Keep electronic devices and collectibles at home. Please leave all Nintendo, cell phone and any other expensive electronic devices at home. We aren’t responsible for lost or stolen devices.

Pick-up and drop-off procedures

At the University of Ottawa

  • Drop-off is between 8 a.m. and 9 a.m., while pick-up is between 4 p.m. and 5p.m. at the SITE building entrance, 800 King Edward Avenue.
  • You must accompany your child to the classroom. A staff member will be at the entrance to direct you. Once in the classroom, the instructor will be there to sign your child in, using the QR code emailed to you.
  • All parents or guardians doing a drop-off or pick-up must have valid photo ID.
  • You can park for free in the Mann Garage (801 King Edward Avenue) to drop off and pick up your children between 8 a.m. and 9 a.m. and between 4 p.m. and 5 p.m.
  • If you’re using public transportation to get to the camp, take the O-Train and get off at the uOttawa station.

IMPORTANT: Please inform us by email or phone if your child will be late or absent, or if you need to pick them up early. Due to the nature of our camps, we require advance notice to accommodate early pick-ups. Thank you for your co-operation.

At our Orleans, Barrhaven or Kanata camps

  • Drop-off is at 8:30 a.m. and 9 a.m., while pick-up is between 4 p.m. and 4:30 p.m. 
  • All parents or guardians doing a drop-off or pick-up must have valid photo ID.

Participant rules

  1. Respect all participants and instructors – no violent behaviour or verbal abuse. Everyone deserves to have fun without worrying about disruptive participants. We don’t tolerate violent or abusive participants. They’ll be sent home if they cause harm to other participants or instructors.
  2. Take care of materials, classrooms and labs. The University of Ottawa lends us classrooms, labs and equipment. We must respect this privilege. For safety reasons, participants who fail to follow rules regarding equipment won’t be allowed to take part in related activities.
  3. Listen to the instructor and stay with them at all times. Participants must remain with their designated instructor and follow their instructions at all times. Those who don’t won’t be allowed to take part in science and engineering activities.

Rules for volunteers

  1. Inform camp administration of any important medical or allergy information. We require that volunteers with life-threatening allergies or medical conditions submit a medical information form (PDF, 310 KB) on the Monday morning of the first week of camp.
  2. Arrive and leave on time. Please arrive early for your 8:30 a.m. to 4:30 p.m. volunteer shift. You must remain with your assigned instructor throughout your volunteer shift; we’re counting on your help and participation. A parent or legal guardian must inform the administrators of any requests to leave before 4:30 p.m.
  3. Sign in and sign out. You must sign in at and sign out on with an instructor. We use the sign in/sign out to track your volunteer hours and know whether you’re on campus.
  4. Refer to the volunteer code of conduct. Review the code of conduct for volunteers — it’s your volunteering contract. We’ll email it to you.