Appeals and exceptions

Basic description

Withdrawing from a course can affect whether you meet all your program requirements. Visit the web page Withdrawing from a course and consider the consequences carefully.

Important Dates

You must make your request for course withdrawal as soon as possible once you are aware of the circumstances causing you to make the request.

How to make a request

Visit the Academic Office of the Faculty of Health Sciences to consult an Academic Development and Student Retention Specialist for undergraduate programs who can assist you in determining whether your situation merits an appeal or exception. To book an appointment email the Academic Office.

Prepare a letter of request that explains the reason for the retroactive withdrawal; refer to the sample letter to ensure you include all relevant details. 

When they are granted, retroactive withdrawals usually apply to all courses followed in a given term. If you are asking for a withdrawal from one or some courses only rather than all courses in the given term, you must provide a detailed explanation as to why some courses should be kept on your transcript and not others. The fact that you have been successful in some courses, but not in others, is not a valid justification. You must explain what constrained your success in some courses and what enabled you in other courses.

At any point during this process, you may consult the Student Rights Centre for guidance, including a revision of your letter. Here are the steps to follow:

1. Create your profile.
2. Navigate to "Student Rights Centre" at the top left and click on “Submit a new request”
3. Submit your case.

Obtain the necessary documentation that supports the request; letters submitted without any supporting documents will not be considered.

Complete the online Appeal request form and submit. All documentation should be submitted in PDF format. 

Basic description

Students will be withdrawn from their academic program in a variety of situations. See section 11.3 of the Academic regulation I-11 on academic standing, probation and mandatory withdrawal for undergraduate programs.

PLEASE NOTE : Following the academic standing evaluation for the fall term, students withdrawn from the Bachelor of Science in Nursing, from the Baccalauréat spécialisé en sciences de la nutrition or the Baccalauréat spécialisé en sciences des aliments et de la nutrition – option sciences de la nutrition will be automatically withdrawn from practicum/clinical courses and their corequisites for the winter term.

Important Dates

You must submit your appeal in writing within 10 (ten) working days from the date of receiving the withdrawal notification.

How to make an appeal

Visit the Academic Office of the Faculty of Health Sciences to consult an Academic Development and Student Retention Specialist for undergraduate programs who can assist you in determining whether your situation merits an appeal. To book an appointment email the Academic Office.

Prepare a letter that explains the reason for the appeal; refer to the sample letter to ensure you include all relevant details.

At any point during this process, you may consult the Student Rights Centre for guidance, including a revision of your letter. Here are the steps to follow:

1. Create your profile.
2. Navigate to "Student Rights Centre" at the top left and click on “Submit a new request”
3. Submit your case.

Obtain the necessary documentation that supports the request; letters submitted without any supporting documents will not be considered.

Complete the online Appeal request form and submit. All documentation should be submitted in PDF format. 

Basic description

Students have the right to see, on request after grading, all documents used to establish their grade. See section 10.3 of the Academic regulation I-10 Grading system.

Important Dates

When the grade in question is received on or before the last day of classes, students must submit their request within ten (10) working days of receiving the contested grade. For grades received after the last day of classes, the request must be submitted within ten (10) working days after the grade in question becomes official (see the University calendar for the exact date).

How to make a request for a grade revision

Students who are not satisfied with their grade after discussing the matter with their professor can ask for a grade review. In all cases where the mandatory preliminary meeting with the professor could not be held or would prevent the student from respecting the prescribed deadlines, the student must provide written evidence that he or she attempted to reach the professor regarding the grade.

Students submit their requests for grade reviews in writing to the Director or the Assistant Director responsible for undergraduate studies of the School offering the course in question. The request must include:

a) the course title, the course syllabus, the grade assigned and the name of the professor having assigned it,

b) the grounds for the appeal, and

c) the assignment/test corrected by the professor, if applicable, and other relevant documents.

Contact by email the Assistant Director responsible for undergraduate studies to submit your request for a grade revision for courses offered at:

• School of Nursing
• School of Human Kinetics
• Interdisciplinary School of Health Sciences
• School of Nutrition

Should you miss a final exam due to medical reasons or exceptional circumstances as indicated in Academic Regulation A-8.6. —Justification of absence from an examination, you may be allowed to write a deferred examination. Note that you must fill out the Declaration of Absence from an Examination form. A student does not need to attach justification for the absence (i.e., a medical certificate or certificate of exceptional personal circumstances) to the form for a first-time absence from an exam in a specific course unless the absence occurred while the exam was already underway. Students in the Honours Bachelor of Science in Nursing program are not required to complete the Declaration of Absence from Examination for absences in NSG or SAI courses nor for any courses offered by Algonquin College. Instead, they must follow the School of Nursing's guidelines and contact their professor to inform them of their absence. For all other courses taken at the University of Ottawa campus (either in person or by distance learning), students in the Honours Bachelor of Science in Nursing program must complete the Declaration of Absence from an Examination form.

PLEASE NOTE: If the course requirements of a deferred course are not satisfied prior to the date of when official final grades for the term are posted, the student will be withdrawn from the courses for which this course is a prerequisite.

Faculty of Health Sciences Guidelines for Students Participating in Competitions

Basic Description

See section 3.2 of Academic regulation II-3 on graduate enrolment. 

Important Dates

The request needs to be submitted in advance of applicable dates published in the online Important Academic Dates and Deadlines calendar for enrollment and tuition fee payment for the semester for which the leave of absence is requested.

Visit the Academic Office of the Faculty of Health Sciences to consult an Academic Development and Student Retention Specialist for graduate programs who can assist you in determining whether your situation merits a leave of absence. To book an appointment email the Academic Office.

How to make the request

Complete your leave of absence request using the uoZone portal. Be sure to attach the letter of request (see sample letter) and documentation that supports the reasons given for the request. Letters submitted without any supporting documents will not be considered.

Basic description

Withdrawing from a course can affect whether you meet all your program requirements. Visit the web page Withdrawing from a course and consider the consequences carefully.

Important Dates

You must make your request for course withdrawal as soon as possible once you are aware of the circumstances causing you to make the request. Visit the Academic Office of the Faculty of Health Sciences to consult an Academic Development and Student Retention Specialist for graduate programs who can assist you in determining whether your situation merits a request. To book an appointment email the Academic Office.

How to make a request

Prepare a letter of request that explains the reason for the retroactive withdrawal; refer to the sample letter to ensure you include all relevant details.

When they are granted, retroactive withdrawals usually apply to all courses followed in a given term. If you are asking for a withdrawal from one or some courses only rather than all courses in the given term, you must provide a detailed explanation as to why some courses should be kept on your transcript and not others. The fact that you have been successful in some courses, but not in others, is not a valid justification. You must explain what constrained your success in some courses and what enabled you in other courses.

Obtain the necessary documentation that supports the request; letters submitted without any supporting documents will not be considered.

At any point during this process, you may consult the Office of the Ombudsperson or your representing student union (GSAÉD) for guidance, including a revision of your letter.

Obtain the necessary documentation that supports the request; letters submitted without any supporting documents will not be considered.

Complete the online Appeal request form and submit. All documentation should be submitted in PDF format. 

Basic description

Students will be withdrawn from their academic program in a variety of situations. See section 5.2 of the Academic regulation II-5 on examinations and grading for graduate studies as well as sections 7.11 and 7.12 of the Academic regulations II-7 on theses.

Important Dates

You must submit your appeal in writing within 10 (ten) working days from the date of receiving the withdrawal notification.

How to make an appeal

Visit the Academic Office of the Faculty of Health Sciences to consult an Academic Development and Student Retention Specialist for graduate programs who can assist you in determining whether your situation merits an appeal. To book an appointment email the Academic Office.

Prepare a letter that explains the reason for the appeal; refer to the sample letter to ensure you include all relevant details.

At any point during this process, you may consult the Office of the Ombudsperson or your representing student union (GSAÉD) for guidance, including a revision of your letter.

Obtain the necessary documentation that supports the request; letters submitted without any supporting documents will not be considered.

Complete the online Appeal request form and submit. All documentation should be submitted in PDF format. 

Basic description

Students have the right to see, on request after grading, all documents used to establish their grade. See section 10.3 of the Academic regulation I-10 Grading system

Important Dates

When the grade in question is received on or before the last day of classes, students must submit their request within ten (10) working days of receiving the contested grade. For grades received after the last day of classes, the request must be submitted within ten (10) working days after the grade in question becomes official (see the University calendar for the exact date).

How to make a request for a grade revision

Students who are not satisfied with their grade after discussing the matter with their professor can ask for a grade review. In all cases where the mandatory preliminary meeting with the professor could not be held or would prevent the student from respecting the prescribed deadlines, the student must provide written evidence that he or she attempted to reach the professor regarding the grade.

Students submit their requests for grade reviews in writing to the Director or the Assistant Director responsible for graduate studies of the School offering the course in question. The request must include:

a) the course title, the course syllabus, the grade assigned and the name of the professor having assigned it,

b) the grounds for the appeal, and

c) the assignment/test corrected by the professor, if applicable, and other relevant documents.

Contact by email the Assistant Director responsible for graduate studies to submit your request for a grade revision for courses offered at:

• School of Nursing
• School of Human Kinetics
• Interdisciplinary School of Health Sciences
• School of Rehabilitation Sciences