Renewal is automatic; you do not need to provide renewal information unless there is a change in your contact information or payment method.

It's your responsibility to ensure your CMPA coverage is active throughout your entire training!

Training site:

You must advise CMPA of any changes to your training site; kindly ensure to change your profile and consult the Member self-service.

CMPA fee reimbursement

Eligibility criteria for reimbursement are set by each province/territory. In Ontario, please visit the Medical Liability Protection (MLP) Reimbursement Program on the Ministry of Health and the Ministry of Long-Term Care website.

Where to Submit/Get Information

CMPA

FAQs

Contact for questions

1-800 267-6522 (in Ottawa area: 613-725-2000)
 

Renewal of your CPSO license is done online.

Once your eLOA is electronically signed and submitted, PGME will upload details of your appointment to CPSO on your behalf. CPSO will not accept it unless it comes directly from PGME. Once CPSO receives your eLOA, they will send you a message via your CPSO Member Portal with instructions to complete your renewal.

Important:

File status: Please ensure to view your on-line profile regularly throughout the re-enrolment process.

*CLINICAL FELLOWS: Any resident completing a residency program and being subsequently appointed as a Clinical Fellow must either renew his/her Postgraduate Education license or apply for an Independent Certificate of Registration if intending to bill OHIP for services while pursuing the Fellowship.  No trainee will be permitted to bill OHIP with an Educational license.

Where to Submit/Get Information

CPSO Portal

CPSO membership renewal information

Contact: 416-967-2678 (Toll Free: 1-800-268-7096 Ext. 617)

[email protected]

Trainees must submit the Declaration of Professionalism annually online via the Compliance Checklist. 

Where to Submit/Get Information

Compliance Checklist in Student Centre via uoZone

Electronically sign and submit your eLOA online via the Compliance Checklist. 

Once your eLOA is submitted, PGME will upload details of your appointment to CPSO on your behalf; CPSO will not accept it unless it comes directly from PGME.

Error(s) on eLOA:

• If the address on the eLOA has changed, please still submit your eLOA to avoid delays. Note that you can update your address after your eLOA has been submitted. Your address can be updated in the Student Centre via uoZone. Once you have updated your address, you can refresh your eLOA and print a copy for your records. 
• If the MD and/or any other information is incorrect, please contact PGME.

To obtain a copy of eLOA: Refer to “View/Print LOA” in your checklist via the Student Centre.

Note: The LOA covers only one academic year at a time (July 1st to June 30th). If you are starting after July 1st, e.g. January 1st, the remainder of your training will be reflected on your LOA for the following academic year. Your LOA will never go beyond June 30th. 

Where to Submit/Get Information

Compliance Checklist in Student Centre via uoZone

PGME: [email protected]

In the event of an emergency, a notification will automatically be sent to your uOttawa email. You can also download the uOttawa safety app: SecurUO to receive emergency alerts via push notifications on your device. The alert system ensures you can be reached efficiently and effectively through a variety of methods. 

It’s vital that we have current emergency contact information. Update your personal profile so we know whom to reach.

You can update your emergency contact and next of kin information on uoZone. Go to Applications and select Emergency Contacts.

Where to Submit/Get Information

Protection Services

uoZone

Additional requirements exist, including a valid Canadian work permit and health insurance coverage.

Work Permit: If your work permit is expiring in the next 4 months and you haven’t yet received the documents required to extend it from our office, please contact PGME immediately. 

Where To Submit/Get Information

PGME: [email protected]

The Clinical Placement Risk Management Nurse Advisor will be contacting you directly regarding your immunization requirements, including timelines.

This includes annual TB testing, Tetanus-Diphtheria immunization every 10 years, and N95 Mask Fit Testing every 2 years.

Important:

There are no religious or philosophical accommodations for immunization requirements.

Please send your results to the Clinical Placement Risk Management Nurse Advisor, and not the hospital’s occupational health.

Where To Submit/Get Information

[email protected]

Mandatory requirements that still apply during a leave of absence:

• eLOA
• Declaration of Professionalism
• renewal of CPSO
• registration fee payment

Prior to your return, it is your responsibility to ensure that you are fully compliant with:

• renewal of CMPA
• immunization & VSS/VSS Self-Declaration
• e-learning modules

If you plan on taking vacation at the end of your leave, please inform the PGME office and your Program Administrator.

Where to Submit/Get Information

PGME: [email protected]

$945 annual fee (effective July 1, 2024) payable to the University of Ottawa

You will receive an invoice and communications from the Financial Resources Office on how to pay your Registration fee, and you will require your University of Ottawa student I.D./account number in order to do so. Your student I.D. can be found in uoZone. Please note that you cannot continue training on July 1 nor past this date unless your fees have been completely paid by the deadline.

Visa Trainees: If you are sponsored by the Saudi Arabian Cultural Bureau, your registration fees will be paid directly by the sponsor. Please do not pay it yourself.

Where to Submit/Get Information

Financial Resources

uoZone

Registration fee refunds apply to trainees who are completing their training off-cycle, other than June 30th. Refer to PGME website for details.

Where to Submit/Get Information

PGME - Registration Fee Refund Request

Trainees must complete the online VSS Self-Declaration form which is available on the Compliance Checklist in the Student Centre via uoZone.

The Faculty of Medicine Clinical Placement Risk Management (FoM CPRM) office is coordinating this effort, please watch for communications and instructions from them.

Where to Submit/Get Information

Compliance Checklist in Student Centre via uoZone

FoM CPRM office:

University of Ottawa, Roger Guindon Hall
Faculty of Medicine, CPRM Office
451 Smyth Road, room 3071
Ottawa, ON K1H 8M5

For all VSS questions or concerns, please contact [email protected]. 

The modules are available via Brightspace. Use of desktop/laptop highly recommended to complete modules.

Login: Same credentials as your uOttawa email.

Once logged into Brightspace, select "PGME 2024 Returning trainees". 

The following modules must be completed annually:

• Module 1: WHMIS
• Module 2: Privacy and Information Security
• Module 3: Emergency codes
• Module 4: Infection Control and Tuberculosis Management

If modules were completed on The Ottawa Hospital (TOH) or Children’s Hospital of Eastern Ontario (CHEO) platform, email PGME a screenshot of module completion.

Please allow 1 week for the checkmark to appear on your checklist. 

Where to Submit/Get Information

Brightspace

PGME: [email protected]

It is imperative to continuously monitor your uOttawa email throughout your training in order to receive important communication from the PGME office, the Office of Clinical Placement Risk Management, as well as Paymaster for residents with Canadian status. You are responsible for checking your uOttawa email regularly. 

Where to Submit/Get Information

MedTech (IT) for username and password help 

• Login to your @uOttawa.ca email
• Configuring your uOttawa e-mail on a mobile device (Scroll to the bottom of the page)

The University of Ottawa’s online student services/Student Centre can be found on the uoZone student portal. Access it for financial statements, tax forms (T2202), enrolment checklist, etc.

To access your Student Centre which also contains your Compliance Checklist:

• Proceed to the uOttawa website for Current Students (Google Chrome recommended).
• Scroll down until you see the link for "uoZone" under "Key Resources".
• Log in using your uOttawa email credentials:
• Username: short name before your @uOttawa.ca e-mail address (e.g.: jsmit001)
• Password: same password as your uOttawa email.
• Once logged in, click on "Student Centre" under the "Applications" tab.

Where to Submit/Get Information

Student Centre via uoZone

You can update your personal information, such as your address or non-uOttawa email, directly through your uoZone.

• Proceed to the uOttawa website for Current Students (Google Chrome recommended).
• Scroll down until you see the link for "uoZone" under "Key Resources".
• Log in using your uOttawa email credentials.
• Username: short name before your @uOttawa.ca e-mail address (e.g.: jsmit001).
• Password: same password as your uOttawa email.
• Once logged in, click on "Student Centre" under the "Applications" tab.
• Click on the "General Info" at the top of the page.
• You will then be able to edit your personal information.

Where to Submit/Get Information

Student Centre via uOzone