Appointment

Appointed by the Vice-Dean, Undergraduate Medical Education (UGME) supported by the Assistant Dean, Student Evaluation and Curriculum Implementation.

Reporting Relationship

The Vice-Dean, UGME, through the Pre-Clerkship Directors and the Assistant Dean, Student Evaluation and Curriculum Implementation.

Term of Position

One (1) year, renewable based on performance.                                    

Mandate

The Master Teacher will play a key role in the delivery of the curriculum for our medical students during their pre-clerkship years. Focusing on the concept of generalism, teachers will engage students in diverse learning environments, including small-group, large-group sessions and collaborative learning sessions.

Description of Responsibilities

Curriculum development and delivery

• Collaborate with Content Leads, Unit Leads and Pre-Clerkship Directors to align teaching with program objectives.

• Contribute to curriculum development and innovation in teaching methods, as appropriate.

  Provide constructive feedback to students to foster their academic and professional growth & complete their mandatory evaluations (if applicable)

• Variety of Teaching Opportunities:
  • Large-group teaching: Deliver interactive sessions in a large-group format on core topics in the medical curriculum, emphasizing application of foundational scientific and clinical concepts.
  • Case-Based Learning (CBL) Facilitation: Guide small-group sessions focused on clinical case discussions to develop critical thinking and problem-solving skills.
  • Team-Based Learning (TBL) Facilitation: Lead collaborative, active learning sessions to enhance students' ability to apply knowledge to clinical scenarios.

Faculty Development and Support

• Stay current in advances and innovations in medical education, particularly in terms of curriculum implementation & delivery.
• Collaborate with instructional designers and IT specialists to enhance curriculum delivery through evidence-based educational methods and technology integration.
• Participate, as needed, in the evaluation of other teachers to provide feedback and coaching on their teaching performance and support their professional growth.

Expected workload

1-2 days per week (based on Master Teacher availability)

Education and other Requirements

• MD or equivalent degree with generalist expertise, such as Family Medicine (CCFP) or General Internal Medicine (GIM FRCPC) specialization AND in active clinical practice.
• Passion and dedication to join a team of educators committed to delivering high-caliber pre-clerkship medical education
• Prior experience in teaching medical students, particularly at the pre-clerkship level, is an asset
• Evidence of strong teaching performance, supported by recent teaching evaluations or feedback from learners
• A strong understanding of clinical teaching methodologies relevant to medical education and a dedication to continuously enhancing and evolving teaching methods through regular self-assessment and long-term faculty development
• Demonstrate excellent communication, interpersonal, and organizational skills, with the ability to collaborate effectively with diverse stakeholders, including faculty, students, and healthcare professionals.
• Commitment to promoting equity, diversity and inclusion in medical education and fostering a culture of excellence, professionalism, and lifelong learning.
• Recipients of Teaching Skills Attainment Awards or similar is an asset
• Ability to function in a bilingual setting.
• Support the Francophonie and bilingual goals of the University.
• Academic appointment at FoM uO*

* at the rank of Lecturer/Assistant/Associate

Appointment

Appointed by the vice-dean, Undergraduate Medical Education (UGME) supported by the assistant dean, Student Evaluation and Curriculum Implementation.

Reporting Relationship

The vice-dean, UGME, through the assistant dean, Student Evaluation and Curriculum Implementation and the director of clerkship.

Term of Position

One (1) year, renewable

Mandate

The rotation lead is responsible to provide leadership for their respective rotation. They report to the vice-dean of UGME through the director of clerkship (years 3 and 4) and to their respective departmental chair as appropriate.

Description of Responsibilities

Leadership and Strategic Planning

• Direct all aspects of the rotation such as scheduling, content material, student assessment, student advising and program evaluation.
• Work collaboratively with the director of clerkship to implement the curriculum
• Recruit and orient new clinical preceptors, ensuring that all faculty participating are familiar with the learning objectives of the rotation and methods of student assessment

Curriculum Implementation, Assessment, Evaluation and Oversight

• Coordinate the clinical placements for all students assigned to the rotation.
• Ensure appropriate supervision of all clerkship students assigned to the rotation.
• Review, with their counterpart from the other language stream, the objectives of the rotation and bring any changes to the attention of the director of clerkship and Curriculum Content Review Subcommittee (CCRC). Objectives must be identical in both language streams as per accreditation standards.
• Coordinate the didactic curriculum and ensure it is available for students rotating at distant sites, if applicable. The delivery of the didactic curriculum can include lunchtime teaching, an academic half-day per week and/or an intensive week-long session (e.g., bootcamp)
• Oversee content development and revision of the Web-based curriculum in the rotation. All administrative aspects of the rotation should be available electronically to students.
• Determine content and facilitate tracking of essential clinical encounters (T-clerk).
• Meet all students at the beginning of each rotation for orientation and again for feedback and discussion approximately halfway through the rotation.
• Provide mid-rotation formative assessment.
• Ensure that all students receive formative written feedback at approximately the mid-point of the rotation. The rotation lead must meet with any student who is not meeting expectations and provide a written report, signed by the student, that enables the student to understand and address their deficiencies. The director of clerkship should be informed of any issues regarding academic concerns, professionalism or attendance.
• Distribute a formative exam and, towards the end of the rotation, meet with all students to prepare them for the summative examination. Non-mandatory meeting at the discretion of the rotation lead.
• Create 15 percent new examination questions every year.
• Summarize the student clinical evaluations, provide each student an opportunity to discuss their clinical evaluation and prepare the rotation lead evaluation for the medical student performance record (MSPR).
• With their counterpart from the other language stream, construct the final examination. The lead must meet the Faculty calendar of operations for the exam to be edited and translated. The Francophone rotation lead is responsible to review the translation to confirm that questions are equivalent in both languages. The lead is also responsible for marking the examination and review the exam of any student with a failing mark prior to the promotion committee meeting.
• Review student evaluations of the examination and make improvements as needed for the next examination.
• Attend the Clerkship Promotions Committee meetings to bring forward the student examination marks and clinical evaluations for approval.
• Meet with the student and participate in remediation plans as needed in preparation for retake or supplemental examination or repetition of clinical time.
• Identify students with the highest standing in the rotation on an annual basis and attend the Award of Excellence Ceremony to present awards.
• Review requests from students to complete their core rotations at Distributed Medical Education (DME) sites according to the policy for rural rotations, and assist the director of DME in the accreditation of sites including site visits as necessary.
• Respond to requests for absence and reports all such requests to the medical education office according to the Absence Policy.
• Attend monthly Clerkship Committee meetings and ad hoc UGME retreats relevant to clerkship (usually once or twice per year).
• Attend a minimum of 50 percent of the required committee meetings.
• Solicit student evaluations of faculty members involved in delivering curriculum and clinical preceptors. Provide aggregate data for the year-end report to the director of clerkship.
• Solicit student evaluation of the rotation regarding curriculum, clinical placements and organization. Forward aggregate data in the form of a year-end report to the clerkship director with suggestions on how to improve the rotation.
• Be accountable for and adhere to CACMS accreditation standards as they relate to their area of responsibility and provide specific accreditation-related information to the senior manager of Accreditation and Program Evaluation.

Faculty Development and Support

• Carry out orientation of preceptors, residents and others who play a role in the training process of medical clerks.
• Stay current of national trends or innovations in undergraduate medical education relevant to their specialty.
• Supervise the activities of the administrative coordinator of the rotation.

The Rotation Lead within a department may also:

• Identify the best resident and faculty member for recognition within the Department.
• Facilitate the placement of Years 1–4 elective/selective students from the University of Ottawa and visiting medical students.
• Chair the Departmental Undergraduate Education Committee.
• Organize rotation lectures as needed in Transition to Residency course.

Expected workload

0.75 days per week

Education and other Requirements

• MD in active practice
• Demonstrate excellent communication, interpersonal, and organizational skills, with the ability to collaborate effectively with diverse stakeholders, including faculty, students, and healthcare professionals.
• Possess ability to negotiate, mediate conflicts, advocate and resolve problems.
• Bilingualism an asset.
• Support the Francophonie and bilingual goals of the University.
• Academic appointment at FoM uO*

* at the rank of Lecturer/Assistant/Associate/Full

Committee Membership

• Clerkship Promotions Committee: voting member
• Clerkship Committee: voting member

Reporting

Provides, at a minimum, an annual Rotation report to the director of clerkship.

Requirements for an initial appointment

To apply for a clinical academic appointment at any rank (Lecturer, Assistant, Associate, or Full Professor), the following documents must be submitted:

1. Application for clinical academic appointment (signed by the department chair)
2. Updated curriculum vitae (CV)
3. Short-form CV
4. Academic job description
5. Letter of support from the department chair
6. Memorandum of agreement
7. Internal letters of reference (2 or 3)

In addition to the necessary documents, each rank has its specific requirements:

Lecturer:

• An MD with a license to practise, or a PhD
• Required clinical training
• Specific credentials required by the hospital site or community setting (e.g., CMPA membership as defined by the department)

Assistant professor:

• An MD with a license to practise, or a PhD
• Required clinical training
• Specific credentials required by the hospital or community setting (e.g., CMPA membership)
• At least one year of further training (post-residency) in areas such as clinical fellowship, research, education, or additional experience as a faculty lecturer
• Evidence of scholarship and clear intention for academic promotion

Note: If a faculty member is pursuing a graduate degree after their fellowship training, their appointment will be at the lecturer level until the program is completed.

The Faculty Academic Appointments Committee (FAAC) oversees and approves all new full-time and part-time clinical academic appointments. It also recommends the academic rank for appointments, unless determined by the Promotions Committee.

The FAAC conducts a documentary review of applications submitted by the department chair or relevant academic head, applying sector-specific standards to ensure a fair and consistent evaluation. The Committee stays in communication with the department chair throughout the process.

Once approved by the FAAC, the following steps are initiated:

• An e-form is submitted to main campus stakeholders
• A new profile is created in WorkDay
• A ticket is opened with Medtech to create a MedAd account (once completed, you will receive a confirmation email)
• A welcome letter is sent from the Faculty Affairs team to you

The renewal process for academic appointments is simple. A list of members whose appointments will expire within six months is sent to the department.

Required documents for renewal include:

• An Excel tracking sheet or a letter of support from the department chair
• Updated Appendix A
• Short-form CV or full CV

After receiving the renewal package, the following steps are taken:

• The member's profile is updated in WorkDay
• A ticket is opened with Medtech to reactivate or extend the member's account