If any of the content in your thesis has been published or submitted for publication already, such as in the form of articles, verify the copyright or licence conditions of the journal or publisher to understand how to include it in the final version of your thesis, which will be uploaded to uO Research.
- Does the publisher require copyright transfer?
Many journals and publishers ask you to sign your copyright interests over to them when they agree to publish your article, chapter, or book. If this is the case, it should be stated on their website or in the publication agreement. Alternatively, you can ask the publisher directly.
Remember that, before signing a publication agreement, you can always negotiate with the publisher in order to keep your copyright.
If copyright transfer is not required, then you can generally use your published or submitted content in your thesis without permission.
- If copyright transfer is required
You are encouraged to publish in open access – if this was the case, then the applicable licence may allow you to reuse your content in your thesis, even if copyright transfer is required. This should be stated on the journal or publisher’s website, or you can ask the publisher directly.
If the content was not published in open access, most publishers will still allow you to include the final draft version in your thesis – either the draft you submitted (“preprint”), or even the draft that has been peer-reviewed and accepted but not yet formatted by the publisher (“post-print”).
When using the post-print, and depending on the publication date, some journals or publishers may require that an embargo be placed on the final version of your thesis in uO Research. To apply for an embargo, see How do I request an embargo?
Use the database Sherpa Romeo to verify your journal or publisher’s policy on which version of the content you can include in your thesis, where you may upload this content, and whether an embargo is required. Please note that certain conditions may apply depending on the option selected. For example, citation of the source, and/or linking to the publisher’s version with DOI. Verify the terms and conditions on their website or contact the publisher directly.
It is important to note that if your content was written with co-authors, you need to obtain their permission to include it in your thesis.
Finally, remember to maintain a file including your publishing agreement, as well as email and other correspondence with the publisher, as evidence that you have permission to use the content in your thesis.
