uOttawa Dataverse Deposit Guidelines

Create a draft dataset 

Once you are ready to deposit your data in the Dataverse, select the Add Data button on the right-hand side of the page and then New Dataset.

Enter metadata  

You can get information about the various metadata fields by placing your pointer on the field names. Some types of metadata you must provide include:  

• Title: Enter a title for your dataset. If your dataset is used in a publication, you can enter the title of the publication and select Add “Replication Data for” to Title. 
• Author: Enter your name as you use it in your publications. We recommend you add your affiliation as well. For entering co-authors, select the plus button. We also recommend you add your ORCID. 
• Contact: Enter a contact email address. Also add the name of the contact person or research group or institution. 
• Description: If you need to add paragraphs, add the HTML tags <p> and </p> around each paragraph. If relevant, enter information about the data collection/methodology. 
• Keyword: Enter information such as the subject area(s) (e.g., morphology or digital humanities) and the statistical method(s). Enter each keyword  separately. To enter more keywords, select the plus button. Vocabulary and Vocabulary URL are not mandatory and can be left empty. 
• Related Publication: If the files you are depositing are the background data for a publication, include a reference to the publication here. 
• Depositor and Deposit Date: These fields are pre-filled. Do not change them. Deposit Date refers to the date when the dataset first was uploaded to the repository. 

Please note: If your manuscript has been submitted for review but has not yet been accepted, don’t list the name of the journal or publisher. Instead, just enter something like “Submitted for review.”

Upload data files  

• Please note that uOttawa Dataverse has a file size limit of 2.5GB. However, there is no limit to the number of individual files in a folder. If your files are too large, try zipping your folder or email repository staff to discuss your options.  
• To keep the folder structure of your dataset, pack the folders and single files into a container file (.zip). 
• Select Select Files to Add and select your files from your computer or server space. You can select multiple files using the Shift + arrow keys or Ctrl + mouse click. You can also upload files from Dropbox or drag and drop your files in the designated area.   
• When you have uploaded all the files in your dataset, select Save Dataset. A draft of your dataset will be saved.

Once your dataset has been deposited and published, it can be cited as a reference using the information in the blue box on your dataset page. Your dataset is also assigned a Digital Object Identifier (DOI). This enables it to be easily found and increase its traceability.

You can also grant editors or research partners access to your unpublished dataset.