Animal Use Protocols must be submitted to the Office of Animal Ethics and Compliance (via Topaz) by the following deadlines:
| Deadline for new and replacement protocols (5 weeks before meeting date) | Deadline for resubmission (2 weeks before meeting date; required only if returned for modifications following veterinary pre-review) | Deadline for annual renewal (3 weeks before meeting date) | Deadline for amendment submissions (1 week before meeting date) | Protocol Review Group Meeting date |
|---|---|---|---|---|
| November 5, 2024 | November 26, 2024, 9:00 a.m | November 19, 2024, 9:00 a.m | December 3, 2024, 9:00 a.m | December 10, 2024 |
| December 10, 2024 | January 6, 2025, 9 :00 a.m | December 17, 2024, 9:00 a.m | January 7, 2025, 9:00 a.m | January 14, 2025 |
| January 7, 2025 | January 28, 2025, 9:00 a.m | January 21, 2025, 9:00 a.m | February 4, 2025, 9:00 a.m | February 11, 2025 |
| February 4, 2025 | February 25, 2025, 9:00 a.m | February 18, 2025, 9:00 a.m | March 4, 2025, 9:00 a.m | March 11, 2025 |
| March 4, 2025 | March 25, 2025, 9:00 a.m | March 18, 2025, 9:00 a.m | April 1, 2025, 9:00 a.m | April 8, 2025 |
| April 8, 2025 | April 29, 2025, 9:00 a.m | April 22, 2025, 9:00 a.m | May 6, 2025, 9:00 a.m | May 13, 2025 |
| May 6, 2025 | May 27, 2025,9:00 a.m | May 20, 2025, 9:00 a.m | June 3, 2025, 9:00 a.m | June 10, 2025 |
| June 10, 2025 | June 30, 2025, 9:00 a.m | June 24, 2025, 9:00 a.m | July 8, 2025, 9:00 a.m | July 15, 2025 |
| July 8, 2025 | July 29, 2025, 9:00 a.m | July 22, 2022, 9:00 a.m | August 5, 2025, 9:00 a.m | August 12, 2025 |
| August 5, 2025 | August 26, 2025, 9:00 a.m | August 19, 2025, 9:00 a.m | September 2, 2025, 9:00 a.m | September 9, 2025 |
| September 16, 2025 | October 7, 2025, 9:00 a.m | September 30, 2025, 9:00 a.m | October 14,2025, 9:00 a.m | October 21, 2025 |
| October 7, 2025 | October 28,2025, 9:00 a.m | October 21, 2025, 9:00 a.m | November 4, 2025, 9:00 a.m | November 11, 2025 |
| November 4, 2025 | November 25, 2025, 9:00 a.m | November 18, 2025, 9:00 a.m | December 2, 2025, 9:00 a.m | December 9, 2025 |
* Please note that late submissions will be deferred to the following month.
Please note that original protocols are generally approved for 4 years and require that a renewal be submitted annually for each year that the protocol is active. Before the protocol expires at the end of its 4-year approval period, a (new) replacement protocol is required to continue the work. Please contact [email protected] with any questions about this process.
It is the responsibility of the Principal Investigator and/or their authorized delegates to submit annual renewals and replacements by the required date to remain in compliance with CCAC regulations. Courtesy reminders are generally sent from the Office of Animal Ethics & Compliance but research teams are encouraged to set their own calendar reminders.