Knowledge Mobilization (KMb) Excellence Award

The KMb Excellence Award is open to researchers from all disciplines. Applicants must:

• Hold a full-time, tenured or tenure-track position at the University or a regular position in one of the clinical departments or one of the centres or institutes affiliated to the University.
• Be the principal investigator of the research project.

The research project mobilizing the knowledge must be in the process of being finalized or have been completed for less than five years, at the time of application.

Notes:

• Applicants may prepare and submit their own application, and must sign the application form.
• Previous winners of the KMb Excellence Award are not eligible.
• Recipients must be available for the development of promotional products to showcase their award-winning KMb and research work.
• Recipients must be available for the evaluation of applications in the future.
• Nominees can be nominated in only one OVPRI award category in any year.

1. Completed application form (PDF, 307 KB)
2. Description of the project (max. 3 pages for applications submitted in English, and 3.5 pages for applications submitted in French). The following should be included in the description:
   • Research project summary:  A summary of the research project completed, or in the process of being finalized, and of its most important results. Please underline the relevance and importance of the project.
   • Approaches to knowledge mobilization:
     • How were knowledge users, beyond the research community, engaged throughout the research and KMb process.
     • Types of KMb activities or products that have had the most impact and why. Provide the indicators (quantitative or qualitative) used to determine the success of the KMb.
     • Examples of the impact or change resulting from the project.
     • What did you learn as a researcher from the process of co-creation with knowledge users?
   • KMb capacity building: Explain how your project helped build capacity in research and KMb for: you, the knowledge users, your team members, and your students. Provide concrete examples.
3. Two letters of support, either from stakeholders, knowledge users, participants, collaborators, or partners (max. 2 pages each for letters submitted in English, and 2.5 pages each for letters submitted in French). Letters of support must:
   • offer an overall assessment of their participation in the research project and KMb process, and of the quality of the partnership;
   • provide examples of learning, impact and changes to which the research project, research partnership and KMb activities contributed to the writer’s organization, services, clients, etc.
   • be dated and signed, have an official letterhead, include the writer’s role, affiliation, email address and telephone number.
   • include the applicant’s name, and how long and in what capacity the writer has known the applicant.
4. Budget justification (max. 1 page for applications submitted in English and 1.5 pages for applications submitted in French):
   • Justification for extending or expanding KMb activities (information on eligible and ineligible expenses below).
5. Funds Request Form (RE Form)
   This form, completed and signed, confirms that the researcher and the faculty approve the proposal.

General presentation of the application

Proposals (including supporting documents and attachments) must be formatted in compliance with the presentation standards generally accepted by funding councils.

• single-spaced, with no more than six lines per inch, in black.
• Sans Serif font (like “Arial” or other “sans” fonts), in black, 12 points, or any other comparable font – no smaller

Notes:

• Incomplete applications or those that do not meet the presentation standards may be rejected or be at a disadvantage.
• All acronyms and abbreviations must be defined beforehand.
• Documents must be written for readers who are not experts in the field.

The maximum amount for the award is $7,000 over one year. Funds must be used to extend the knowledge mobilization activities being recognized or to support other KMb activities.
 

Any funds not used at the end of the period indicated on the notice of decision must be returned.

Applications must be submitted by 4 p.m. on April 7, 2025. 

Please send your application in a single PDF file by email to [email protected] with subject line: 
2025 Knowledge Mobilization Excellence Award.

Applications will be evaluated by a multidisciplinary selection committee whose members are appointed by the Interim Vice-President, Research and Innovation (IVPRI) or a person delegated by the IVPRI.

The decisions of the committee are final.

The evaluation criteria are as follows:

1. Relevance, importance and clarity (25%):
   • Relevance of KMb activities or products, in relation to the research project and the target audiences.
   • Ability to disseminate research in a way that is understandable to the target audience and/or knowledge users.
   • Effectiveness of the KMb process to:
     • engage knowledge users
     • inform decisions, public debates, policies or practices
     • have an impact or lead to change in public debate, policies, programs, practices or behaviours or other broader societal outcomes
2. Impact, outcomes and results (50%):
   • Evidence and appropriateness of the involvement of knowledge users throughout the research and KMb process.
   • Evidence of the impacts generated by the KMb activities or products (with qualitative or quantitative indicators).
   • Evidence of KMb capacity building for the applicant, students, team members and knowledge users.
   • Considerations related to equity, diversity and inclusion, in an intersectional approach (if applicable).
   • Evidence of lessons learned from the co-creation process with knowledge users.
3. Innovation, creativity and originality of KMb practices (25%):

Innovative, creative and original nature of the KMb process, activities and products.