Student confirmation of accommodations

When the Adapted Exam Centre receives a Notice of Examination (NOE) that concerns you, you’ll be notified by email. You should log into Ventus to select the accommodation measures you need and confirm your attendance to the Adapted Exam Centre.

No exceptions are made for late submissions.

Regular assessment (tests and mid-term exams)

You have seven calendar days before the exam date to confirm your accommodations in Ventus.

Accommodation measures can't be changed after this date.

Final exam period (December 5 to 18, 2024)

You have until November 3, 2024, at 11:59 p.m. to inform your faculty that you need a NOE for your deferrals.

You have until November 4, 2024, at 11:59 p.m. to inform your faculty about any scheduling conflicts. 

You have until November 12, 2024, at 11:59 p.m. to confirm your accommodations for a final exam in Ventus.

Accommodation measures can't be changed after this date. 

Before your exam

1. You’ll receive an email from Ventus indicating that a Notice of Examination (NOE) has been submitted.
2. Log into Ventus to select your adapted measures and confirm that you’ll be writing the exam by the deadline (see the "Student confirmation of accommodations" section).
3. The Adapted Exam Centre or your professor will put in place the accommodation measures set out by your learning specialist, which you will have confirmed in Ventus.
4. You’ll receive an email from Ventus confirming the date, time and location of your exam, as well as any other necessary information.

Exam day

1. Arrive at least 15 minutes before your exam. If you arrive more than 30 minutes after an in-class exam has begun, you won’t be allowed to write the exam (see Academic Regulation A-8, section 8.5).
2. When you arrive, show the proctors all the tools and items you’ve brought.
3. Personal effects, cellphones, smart watches and other communications devices are forbidden in the examination rooms.
4. Any unauthorized electronic device or communication tool must be shut off, stored and out of reach (see Academic Regulation A-8, section 8.5).
5. You must stay in the examination room for at least one hour after the start of the exam.

Advise one of the proctors immediately if:

• You see differences between the exam environment and the accommodation measures agreed on.
• You see something unusual in the exam material (for example, if pages are missing).
• You have questions or concerns about your exam. When possible, steps will be taken to contact your professor at the number provided beforehand. Proctors can't answer questions about exam content.

Notes

• You can’t contact learning specialists during an exam.
• Accommodation measures established with your learning specialist are considered reasonable.
• Accommodation measures CAN’T be changed once the deadline to confirm your participation in an exam has passed.
• You’re responsible for managing your time during the exam. We recommend that you have access to an analogue watch.