In addition to playing a role in shaping the scientists of tomorrow, there are many other benefits to being a member of the University of Ottawa community such as:

• Health and dental benefits (see the New Employee Kit to explore benefits)
• Life, accident, and disability insurance
• Leaves
• Pension plan (see the New Employee Kit to explore the pension plan)
• Second mortgage program
• Tuition fee financial support for spouses and dependents
• Savings on goods and services from many retailers including computers; museums, arts, and entertainment; health, sports, and well-bring; clothing; telephones; and more.
• 10% discount on books and special references at the bookstore.
• Discounts on computers and software.
• Parking and free shuttle service between the main campus and Roger Guindon Hall.
• Membership to sports services.
• Language classes:
  • Free French language classes offered through Affaires francophones, Faculty of Medicine.
  • Language Training Services for Academic Staff offered by the Official Languages and Bilingualism Institute (OLBI), University of Ottawa

The Faculty of Medicine offers five graduate programs available at the masters and doctoral level: Cellular and Molecular Medicine, Neuroscience, Microbiology and Immunology, Biochemistry, and Epidemiology; three collaborative programs: Human and Molecular Genetics, Bioinformatics, and Pathology and Experimental Medicine; and one combined program: MD/PhD. Program information is available at the Graduate and Postdoctoral Studies website.

The Faculty of Medicine offers a research and educational environment based on a structure of twelve clinical departments, three non-clinical departments, and one school; each under the leadership of a Department Chair/Director of School.

In accordance with established regulations and bylaws, overall governance of the Faculty is through the Dean of Medicine with support from the Faculty Council, Teaching Personnel Committees, and standing committees such as the Admissions Committee, Faculty Appointments Advisory Committee, Faculty Council Appeals Committee, and Professionalism Investigation Committee. Further, the undergraduate and postgraduate medical education programs, as well as the graduate studies programs, have academic committees (i.e., the Undergraduate Curriculum Committee (UCC), the Postgraduate Education Committee (PGEC), and the Faculty of Medicine Graduate Studies Committee respectively), which provide central oversight of their educational programs.

School

• Epidemiology and Public Health

Non-Clinical Departments

• Biochemistry, Microbiology, and Immunology
• Cellular and Molecular Medicine
• Department of Innovation in Medical Education

Clinical Departments

• Anesthesiology
• Emergency Medicine
• Family Medicine
• Medicine
• Obstetrics and Gynecology
• Ophthalmology
• Otolaryngology - Head and Neck Surgery
• Pathology and Laboratory Medicine
• Pediatrics
• Psychiatry
• Radiology
• Surgery

The Departmental Teaching Personnel Committee (DTPC)/School Teaching Personnel Committee (STPC) is composed of not fewer than three and not more than five regular tenured faculty members from the department/school, including the Department Chair/Director of School. DTPC/STPC members are elected by secret ballot. Membership to the DTPC/STPC is for a two-year term (renewable once), effective July 01 of any given year.

What does the DTPC/STPC mean to me?

Your applications for membership to the Faculty of Graduate and Postdoctoral Studies for tenure, promotion, and academic leave are reviewed by the DTPC/STPC. Recommendations from the DTPC/STPC are forwarded to the Faculty Teaching Personnel Committee (FTPC) for Faculty level approval.

The DTPC/STPC also makes recommendations to the Dean concerning your annual teaching workload and may serve as the space committee for the department.

For more information, view Section 15 of the APUO Collective Agreement. 

The Faculty Teaching Personnel Committee (FTPC) is composed of five regular tenured faculty members, with the Dean as the Chair. FTPC members are elected by ballot. Membership to the FTPC is for a two-year term (renewable once), effective July 01 of any given year.

What does the FTPC mean to me?

The FTPC makes recommendations to the Dean regarding tenure, promotion, academic leave, basic progress, and / or any other academic matters concerning a faculty member at the request of the Dean.

For more information, view Section 14 of the APUO Collective Agreement. 

The University has a bicameral administrative structure with the Board of Governors and the Senate as the two bodies. The Senate sets the University's educational policies and is responsible for the sound management of academic issues on campus. For instance, subject to the approval of related expenses by the Board of Governors, the Senate has the power to create and abolish faculties, departments, schools, and institutes.

In addition, the Senate creates and abolishes academic regulations and programs of study; sets admission, degree, and diploma requirements; confers certificates, degrees at all levels, and, with the approval of the Board of Governors, honorary doctorates.

Finally, the Senate can strike committees to help it exercise its powers.

For educational issues. talk to:

• Department Chair/Director of School
• Undergraduate or Graduate Program Director
• Vice-Dean, Undergraduate Medical Education
• Vice-Dean, Graduate and Postdoctoral Studies
• Office of Graduate and Postdoctoral Studies
• Association of Professors of the University of Ottawa (APUO)

For research issues, talk to:

• Department Chair/Director of School
• Vice-Dean, Research
• Vice-Dean, Graduate and Postdoctoral Studies
• Association of Professors of the University of Ottawa (APUO)

For employment issues, talk to:

• Department Chair/Director of School
• Faculty and Corporate Affairs Advisor

The APUO is the Association of Professors of the University of Ottawa. When you are appointed by your department/school into a tenure-track faculty position, you automatically become a member of the APUO.

The Collective Agreement defines the working conditions and your relationship with the University. Articles that are of immediate relevance to you include:

• Article 10: Professional Ethics
• Article 14: Faculty Teaching Personnel Committee
• Article 15: Departmental Teaching Personnel Committee
• Article 17: Appointments
• Article 22: Workloads
• Article 23: Review and Evaluation
• Article 25: Tenure and Promotion for Faculty Members
• Article 26: Academic Leave
• Article 27: Sick Leave

You are encouraged to go through these Articles in the Collective Agreement.

All faculty members are required to complete mandatory health and safety training. The list of mandatory courses can be found on the Access and Overview for New Personnel form. Links to the courses can be found on the Office of Risk Management Core Legislated and Mandatory Training page. You will need to satisfy all the requirements before any funding is released to you.

24/7 emergencies: 613-562-5800 ext. 5411

Health, Safety and Risk Management Office

Telephone: 613-562-5800 x 8628
Email: [email protected]
Location: RGN 1106

Issues concerning recruitment of new departmental/school members, amendment of undergraduate and postgraduate curricula, departmental/school space and resource allocation, departmental/school finance, and other departmental/school business are discussed at the Council meeting. Your participation in the Council meeting is expected. Contact your departmental/school secretary in order to obtain your council meeting dates and time.

For more information, see the New Professor Handbook (email [email protected] for an electronic copy or pick up a hard copy from your Department's/School's administrative office).

The Faculty of Medicine's Professionalism Policy defines the professional values, attributes, and behaviours that set the Faculty's standards of professionalism. A faculty member must follow the professionalism expectations of the University in general and the Faculty of Medicine in particular (second to the provisions of the APUO collective agreement). The policy states the professional and ethical obligations you have as a faculty member during your interactions with other faculty, staff, and learners. All faculty members are expected to adhere to, demonstrate, and promote the Faculty's core values of:

• Respect
• Collaboration
• Excellence
• Compassion and empathy
• Integrity and honesty
• Altruism
• Wellness
• Equity
• Confidentiality
• Responsibility and accountability
• Dedication and self-improvement

Faculty members are expected to be exemplary role models and maintain standards of professionalism in interactions with other faculty and learners in the academic, research, and clinical care setting. The Office of Professionalism, within Faculty Affairs, has an established Professionalism Policy for faculty, learners, and staff. When issues around professionalism arise, there are established processes for reporting and managing these incidents. Issues related to unprofessional conduct should be reported using the Incident reporting form. Reports can be submitted anonymously if desired.

The Office of Professionalism works with the affiliated hospitals and institutes, medical school, residency programs, and graduate studies on the implementation of the Professionalism Policy. In integrating professionalism across these institutions and programs, the Office of Professionalism can provide guidance on matters related to the policy.

Office of Professionalism

Phone: 613-562-5800 ext. 8361
Email: [email protected]
Location: RGN 3028 G

The Office of Equity, Diversity and Inclusion, within Faculty Affairs, is mandated to raise awareness, encourage sensitivity, and highlight pathways to improve gender and equity issues in all aspects of Faculty activity (i.e., undergraduate and postgraduate education, research, faculty development, and the working environment for both faculty members and support staff). If you have concerns about harassment and/or discrimination, the Office of Equity, Diversity, and Inclusion will listen to your concerns and identify a plan to remedy the situation. They will refer you to the appropriate individuals within the Faculty of Medicine who can help with the situation when necessary.

Office of Equity, Diversity, and Inclusion

Telephone: 613-562-5800 ext. 8507
Email: [email protected]
Location: RGN 3028 H

Ergonomics involves adjusting the job to fit the worker—not the other way around. The goal is to change or make adjustments to equipment, the environment, and work processes in order to avoid injury and improve employee productivity. The goal of the ergonomics program at the University of Ottawa is to reduce or eliminate the risk of musculoskeletal injuries and disorders in the workplace.

To request an assessment, complete the ergonomic assessment request form and send it by email to [email protected], by fax to 613-562-5120, or by internal mail to Room 017, Tabaret Hall. The ergonomic specialist will contact you to set up an appointment. While the assessment is provided at no charge, putting the recommendations in place and the costs associated with doing so are the responsibility of your faculty, school, department, or service. Contact the Faculty of Medicine Facility Management team at [email protected] if new furniture is recommended in the report and they will help in the implementation of the recommendations.

If you need repairs to your office furniture, requests must be sent to the Faculty of Medicine Facility Management team at [email protected].

To learn more about Facility Management Services, click here.

Purchasing Services is responsible for the procurement of all supplies and services related to the research and administrative activities for the Faculty of Medicine. For any inquiries about the purchase of products, equipment, and/or professional services, contact [email protected].

Email: [email protected]
Phone: 613-562-5800 ext. 8047
Location: RGN 1130

The University of Ottawa has a policy on travel expenses.

1. Pre-approval for travel is not mandatory for APUO members but it is strongly recommended as it lets the Department Chair/Director of School and administration staff know that you will be absent. However, you must complete the Pre-Approval form if you require the use of the P-Card or if you would like to receive a travel advance. You must complete and submit the form at least 2 weeks prior to departure.

2. The most economical method of transportation must be used (e.g., train, flight). Fees for seat selection on trains and flights are not admissible (except on Porter Airlines due to their overbooking policy and for medical reasons).
3. You need to keep all original detailed receipts and boarding passes (and conference agenda if applicable) in order to be reimbursed.
4. If you are a member of the APUO, you do not need to submit food receipts since you can claim the per diem. If you are not an APUO member, you need to submit food receipts (detailed and original, no copies). If you are at a conference and meals are included in the registration, you cannot submit receipts for meals elsewhere.
5. Bring all your receipts (and conference agenda if applicable) to the Administrative Assistant with your employee number and personal mailing address. Once the claim has been completed, you will sign it, and the Department Chair/Director of School will review and approve. If you receive a salary from the University your reimbursement will be deposited to the same account. If not, a cheque will be mailed to your home address.
6. Travel claims cannot be reimbursed through petty cash.
7. No alcohol will be reimbursed when travelling.

uoZone is the University's central gateway to many secured services such as accessing class lists, sending messages to your students, accessing your course schedule, managing your password for email and computer access, changing your address, and requesting leave.

Medtech

Medtech is the Faculty of Medicine's information management service and offers many different Information Management Services including:

• Computer support services (e.g., hardware/software troubleshooting, software installation, configuration, virus removal)
• User access (e.g., logging into faculty computers, accessing shared drives and files, secured content on Faculty of Medicine sites)
• Multimedia, publishing, and presentations (e.g., poster design, video production, medical illustrations)
• Collaboration and learning (e.g., videoconferencing, online assessments and learning, eLearning)
• Web application and development (e.g., website design and support, application development)
• Internet and networking (e.g., wireless Internet, remote access (VPN), Internet access)
• Servers and file storage (e.g., data centre hosting, website and application hosting, data storage, virtual private servers)
• Mobile technologies (e.g., mobile device purchasing and support, mobile computer/iPad labs)
• Consulting services (e.g., IT purchasing, IT project management)

Request help: Get Help
Telephone: 613-562-5648
Location: RGN 3028

Information Technology (IT)

Information Technology (IT) is responsible for the University of Ottawa's IT services and strategy including:

• Internet access
• Account creation and management (e.g., email, uoZone, Brightspace)
• PC purchases
• Software downloads
• Consulting services
• Telephone services

Request help: IT Service Desk
Telephone: 613-562-5800 ext. 6555
Location: Morisset Library, 1st Floor

The room you are in will dictate who you should contact for audiovisual support.

The Centre for Innovative Technologies in Education  (CITE) supports the following rooms:

• 1003(b)
• 1005(a)
• 1007
• 1009
• 2007
• 2008
• 2009
• 2012
• 2021
• 2022
• 2111
• 2112
• 2113
• 2149
• 2154
• 3001
• 3248

Centre for Innovative Technologies in Education (Roger Guindon)
Telephone: 613-562-5800 ext. 4616
Email: c[email protected]
Location: RGN 2010

Medtech supports the meeting rooms:

• 2023
• 2035
• 2029
• 2529
• 3126
• 3234
• 4101
• 4161

Medtech
Telephone: 613-562-5648
Email: [email protected]
Location: 3028

You can request a room reservation. To request a classroom or amphitheatre, contact someone with CICS access, either in the Office of Graduate and Postdoctoral Studies, or in your Department/School Office.

Applying for an appointment to the Faculty of Graduate and Postdoctoral Studies (FGPS) will allow you to supervise graduate students and be a part of their educational experience. To become a postdoctoral fellow, start by presenting a request to your Department/School. The maximum term of appointment is five years.

For questions regarding postdoctoral fellowships, please contact postdoc@uOttawa.ca.

Transfer of tricouncil grants

To move a tricouncil grant (i.e., CIHR, NSERC, SSHRC) from one Canadian institution to another, the Department Chair/Director of School and the Vice-Dean, Research of the Faculty of Medicine must sign the first two pages of the research module and the first page of the CV module. You must also include the copy of the grant award, the proposal, and a RE form. 

Learn more information regarding the transfer of grants.

View a checklist of the relocation of a Grantee to an Eligible Canadian Institution.

For other questions regarding grants or granting issues contact your Research Facilitator, or email [email protected].

You also need to submit the appropriate safety forms to the University of Ottawa for the grant transfer to be accepted. Contact the Health, Safety, and Risk Manager ([email protected]) for these forms.

Transfer grants from USA

If you are coming from the United States and want to move your NIH grant to Ottawa, you need to obtain the name, title, address, telephone number, fax number, and e-mail address of the Administrative Officer of the Faculty of Medicine, University of Ottawa to whom the grant transfer is to be notified. You also need to obtain the name, title, address, telephone, fax, and e-mail of the Officer who signs for the grant transfer application. Sometimes, a letter from the Department Chair/Director of School is required to indicate clearly that the host institution has sufficient common equipment and resources available to you and your projects.

• Faculty of Medicine, Basic Science Department Bridge Funding Program
• University of Ottawa Internal Funding Sources
• University of Ottawa External Funding Sources

  • Pivot (formerly Community of Science) is a comprehensive source of global funding opportunities. It allows you to search and track funding opportunities and stay on top of critical deadlines.

• Grants supporting specialized facilities and equipment essential to research

Open access provides free access to research. However, making material available is not always free for authors. Some open access journals and most hybrid journals charge authors to enable them to disseminate their research in open access. These fees can range from $1,000 to $5,000 per article.

In an effort to encourage scholars to make their research available in open access, the University has established an open access discounts in Support of Open Access Publishing. Learn more about the Open access discounts for uOttawa authors.

All new professors should set up a meeting with the Research Office at their earliest convenience. Research Facilitators are available to assist in grant development, coordination, writing, and editing.

Grants and contracts administered through the University of Ottawa must submit a signed RE Form. All forms must be submitted to the Research Office at least 48 hours in advance of the deadline date. Learn more on how to apply for research grant.

For additional information, contact your Research Facilitator, or email [email protected].

All research projects conducted in the Faculty of Medicine need to receive ethics approval from the Ottawa Health Science Network Research Ethics Board (OHSN-REB). Approval from additional REBs (e.g., CHEO, Montfort, University of Ottawa) may be required depending upon the nature and scope of the research study (e.g., any research at non-OHSN partner hospitals). If the research involves other Faculties within the University, the University of Ottawa Office of Research Ethics and Integrity must be contacted and they will advise on the required action.

To login to IRIS, the OHSN-REB system, you must obtain a myHospital account. To obtain this access, email [email protected].

• Ensure that your webpage is well maintained and that you respond to enquiries from prospective students in a timely way.
• Routinely build graduate student stipend support into your research grant applications.
• Recruit master's students as part-time research assistants when they join the program, so they get to learn about your research.
• Let your Director of Graduate Studies know you would like to volunteer as an interim advisor to incoming master's students.
• Introduce yourself at the graduate students' orientation day in September each year.
• Present in the department rounds early in the academic year.
• Keep a lookout for talented master's students who might be interested in transferring to the PhD program (and working with you).
• At conferences, attend presentations and posters by students and follow up with those who seem promising.
• Hire academically strong undergraduate students as summer students and/or offer them co-op placements so they get exposure to your research team and field.
• Get involved in teaching at the undergraduate level so the students get to know you.
• Advise the academic assistant that you are looking for students; this will give you access to excellent students who have not yet identified a supervisor.

Proper supervision of graduate students necessitates close interactions with the students. As a supervisor, you must fulfil three essential roles:

1. To advise
2. To monitor progress
3. To act as a mentor

You are responsible for the approval of all of the student's registrations, assisting the student in the formulation of the thesis research project, and ensuring that the topic of the research project is approved by the academic unit and communicated to the Faculty of Graduate and Postdoctoral Studies before the end of the second session of registration in the case of a master's candidate and before the end of the third session in the case of a PhD candidate.

You need to be aware of and respect the conditions necessary for the proper oversight of your graduate students. In particular, you must:

1. Be cognizant of all Department, Faculty, and University regulations, policies, and procedures relevant to graduate student training and ensure their implementation in a timely and efficient manner.

2. Be available to advise students on their program of study, including but not limited to course selection and research topic.
3. With the student, decide appropriate membership for a Thesis Advisory Committee (TAC) and ensure proper and timely flow of communication between the student and their TAC (i.e., scheduling of meetings, submission of progress reports). Thesis supervisors are expected to ensure that the student understands the roles of their TAC.
4. Hold regular meetings with the student. The frequency of such meetings will depend on the type of study and the student's progress and are left to the discretion of the supervisor. However, supervisors must be accessible on a reasonable basis for meetings requested by the student.
5. Examine and provide feedback on all exercises relevant to the student's thesis research. This includes progress reports, comprehensive examinations, poster or seminar presentations, and theses.
6. Provide at least minimal financial support throughout the tenure of their studies (in accordance with Faculty of Medicine stipend guidelines).
7. Encourage the dissemination of research results by publication in scholarly and research journals, presentation at conferences and seminars, and ensure that students receive authorship appropriate to their contribution.
8. Inform the student, Graduate Office, and TAC at the earliest opportunity if exceptional conditions necessitate their withdrawal from your supervisory role. Examples of such situations include personal or professional conflicts or illness necessitating a prolonged absence.

Student is not performing up to expectations

If you have a student who is struggling academically or not performing up to expectations in your laboratory or research group, contact:

1. Program Director
2. Department Chair/Director of School
3. Office of Graduate and Postdoctoral Studies
4. Office of Professional Affairs

Be sure to document your concerns clearly in the Annual Research Progress Report and discuss them at the Thesis Advisory Committee (TAC). Documentation on the Annual Research Progress Report will establish a clear timetable for completion of the program while investigating and addressing any concerns along the way. Annual Research Progress Reports can be requested more frequently to keep on top of students' advancement. Faculty Development has created an online learning module on Assessing and Evaluating Learner Performance that will help you write effective evaluation reports and document your assessment of the learner.

You may also want to direct the student to the Student Academic Success Service (SASS), which provides services for students including:

• Academic Writing Help
• Counselling and Coaching Services
• Mentoring
• Career Development
• Academic Accommodations
• Aboriginal Resource Centre

Student has mental health concerns

If you are concerned about a student's mental health, support includes:

• Faculty Wellness Program
• Student Academic Success Service (SASS)
• Health Services

The University of Ottawa is committed to ensuring that the use of animals in research and in teaching conforms to the most rigorous ethical standards that are compatible with the goals of science. The Animal Care Committee ensures this. The standards for animal care and use conform with or exceed those outlined in the Canadian Council on Animal Care Standards.

The Animal Care and Veterinary Service of the University of Ottawa is the administrative entity responsible for the acquisition and care of animals used in research, teaching, or testing. Refer to the university policy on animals used in research and teaching for further information.

Animal Care Committee and Training: 613-562-5444
Animal Care and Veterinary Service: 613-562-5412

The transportation of infectious/potentially infectious material and biological substances involves a level of risk of unintentional release of the material to the environment. There are legal requirements governing how such materials may be transported (Transport Canada - Transportation of Dangerous Goods (TC-TDG)). Further, you may be obliged to acquire additional documentation, such as an Import Permit or Compliance letter from either Health Canada or the Public Health Agency of Canada, prior to shipping your biological substances.

The University's Biosafety Compliance Specialist (613-562-5800 ext. 3153, [email protected]) can help address your specific needs regarding biological shipments. The Faculty's Health, Safety, and Risk Manager (613-562-5800 ext. 8628, [email protected]) is also able to offer assistance on these matters.

For more information, see the New Professor Handbook (email [email protected] for an electronic copy or pick up a hard copy from your Department/School's administrative office).

The Health Sciences Library is located in Roger Guindon Hall, Room 1020.

The librarians provide research support through consultation and reference services, publishing support, and teaching support including assistance with curriculum development through workshops and seminars. Visit them at the reference desk or by appointment—either at the library or in your office.

The librarians will provide tailored sessions upon request, which can be structured around a subject area, course assignment, or specific question.

Contact the Health Sciences Library

The Health Sciences Library has a large collection of resources, such as databases, ejournals, ebooks, and point of care tools, that are available to you on any computer with Internet access. You can even connect to the library's electronic resources from off-campus. Use the following credentials to login:

• Username: Use the information that precedes the @ in your uOttawa email address (e.g., [email protected])
• Password: Use the Password Management Tool in uoZone to set your password for your library account. Forgot your password? No problem! Login to uoZone to change it.

Your library account gives you access to the library's electronic resources and the workstations that are located on site. If you have problems logging in or accessing an article, contact [email protected].

The Top 5 services offered by the Health Sciences Library are:

iPad loans

The library has iPads for 72 hour loan to faculty, staff, and students with a valid library account in good standing. For further details or to request a loan, go to the circulation desk or read the Library iPads Terms of Use.

Quiet spaces and rooms

The Health Sciences Library offers a variety of spaces (with the presentation of a faculty member identification card):

• Computers:
  There are 14 public computers available at the library. All computer workstations come with Internet access and Microsoft Office software. Most have USB ports and CD-reader drives. You can borrow a laptop and/or iPad at the circulation desk.

• Computer Lab:
  The computer lab is open to anyone when it is not being used for instruction or training. Requests for use of the computer lab can be sent to [email protected]. Please note: No technical support (i.e., no multi-media technician) is provided.

Support for systematic and other literature reviews

The library offers advanced support for researchers and professors conducting various types of literature reviews including:

• Literature reviews, including narrative reviews
• Scoping reviews
• Systematic reviews

For further information, read the Literature Review Services Policy or contact the Health Sciences Library.

Citation management software/assistance

Citation and bibliography tools (also known as bibliography managers) provide many useful features to help you with your research such as storing and organizing articles, and generating citations and bibliographies in your preferred citation style. 

Some helpful software tools include Mendeley, Zotero, and EndNote. Check out this guide on citation managers, or contact the Health Sciences Library to learn more about these tools.

Citation analysis

The librarians can help answer your questions related to citation analysis, including bibliometrics and altmetrics. Questions may range from locating a journal's impact factor, an author's h-index, a specific cited reference, or identifying the dissemination of an article through social media. Contact the Health Sciences Library to discuss your specific needs.

Scholarly communication is an ongoing process that involves the creation, evaluation, dissemination, and preservation of knowledge related to teaching, research, and scholarship. Altmetrics are sets of new emerging data sources that measure online social visibility of research artifacts through either lay or scholarly networks.

The University of Ottawa Library staff has created a series of bilingual research guides full of resources and research tips to help students, faculty, and staff. Learn more on the Medicine Research Guide—your one-stop-shop to meet all your research needs.

• Master's and PhD Graduate Programs: The Faculty of Medicine offers master's and doctoral degrees in many fields of study through the Office of Graduate and Postdoctoral Studies.

• MD/PhD Combined Program: The Combined Program for Degrees in Medicine and Philosophy (MD/PhD) offers exceptional students the opportunity to pursue two degrees over the course of seven years. The program is based on a single integrated curriculum. That is, it combines the existing undergraduate medical school curriculum with approved doctoral graduate programs in Biochemistry, Biology, Cellular and Molecular Medicine, Microbiology and Immunology, or Neuroscience.

• Undergraduate Medical Education (UGME/MD Program): The Faculty of Medicine offers the Undergraduate Medical Education/MD program in both official languages, integrating the basic and clinical sciences throughout the four year program. Emphasis is placed on self-learning, and principles and facts are learned in a multidisciplinary fashion in the context of clinical problems. Whole-class lectures and seminars are used to discuss basic concepts, explore new developments, and provide overviews of the biomedical sciences fundamental to the practice of medicine. Training occurs in ambulatory, primary, secondary, and tertiary settings and the students function as members of the medical team in collaboration with other health professionals. Faculty members are expected to contribute to the UGME teaching program by giving lectures, being tutors, developing educational material, providing examination questions, and helping with student evaluation, for example (see below for other examples of how you can get involved in teaching medical students).

• Continuing Professional Development (CPD): The Office of Continuing Professional Development aims to enhance healthcare through innovative, practical, and evidence-informed continuing professional development, enabling and supporting lifelong learning for the physicians, medical educators, and scientists in our faculty. This includes providing support to help faculty develop, organize, and accredit a learning program for medical professionals in their field or discipline. The Office of Faculty Development is part of the Office of Continuing Professional Development.

• Department of Innovation in Medical Education (DIME): The Department of Innovation in Medical Education (DIME) is a non-clinical department offering teaching, research, and scholarship in the areas of anatomy, medical education, and the humanities and medicine. It enables and evaluates breakthrough advances across the medical education continuum.

  • DIME Seminar Series: A forum for the exchange of scholarly ideas and activities in medical education. A wide range of presenters from across the country share their insights. Learn more.

  • DIME Core Research Unit:  will be an international leader of innovation in medical education. Learn more.

  • Meridith Marks Day: A full day of activities for the dissemination of research in medical education. Learn more.

  • DIME/uOSSC Fellowship Program in Medical Education: A 1-2 year Fellowship in medical education. Includes the Healthcare Education Scholars Program (HESP) and Foundational Elements of Applied Simulation Theory (FEAST).

  • Healthcare Education Scholars Program (HESP): A series of education sessions designed to initiate participants to medical education scholarship and research. Mandatory for DIME/uOSSC Fellows. Also available to non-Fellows. Learn more.

  • Foundational Elements of Applied Simulation Theory (FEAST): A series of interactive education sessions for DIME/uOSSC Fellows. Learn more. 

  • DIME Health Professions Education Research Grant: Supports research, development, and/or implementation of curricular projects to enhance medical education at the University of Ottawa's Faculty of Medicine. Learn more.

• Affaires Francophones (AF):  Affaires Francophones (AF) is responsible for the development of French-language education programs for undergraduate, postgraduate, and continuing professional development in the Faculty of Medicine.

There are many ways to get involved in medical education in the Faculty. For example:

• Society, the Individual, and Medicine (SIM) 
• Case-Based Learning (CBL) as a small group tutor 
• Lectures, workshops, and labs 
• Physician Skills Development (PSD) 
• Content expert for the MD program 
• Medical Education Research 
• Medical Education Administration 
• Develop OSCEs 

Current list of staff to assist you with MD Program Leadership.

The program leading to the Doctor of Medicine degree includes 147 weeks of instruction (72 weeks of which are devoted to clinical work) scheduled over four calendar years. 

Pre-clerkship is devoted to the teaching and learning of biomedical sciences, whereas Clerkship is devoted to clinical work. During medical studies, students should demonstrate the intelligence, the integrity, and the personal and emotional characteristics deemed necessary for competent physicians. Their behaviour must be consistent with an acceptable code of professional ethics, such as stated in the Faculty's Standards of Ethical and Professional Behaviour.

This program is offered in English and in French. 

Program MD curriculum.  Learn more about the undergraduate medical education (MD) program.

ProfZone, the Professor's Portal, can be accessed from the Undergraduate Medical Education Faculty webpage. ProfZone includes quick links to tools such as One45, Outlook, CBLs, and SLMs, as well as an overview of the MD program and key resources.

It depends on what you want to do. Materials on the Internet are treated under copyright law same as any other copyright materials. If you want to use them, they must fall within one of the Copyright Act's exceptions (such as fair dealing or the educational use of the Internet exception), be open access or in the public domain. If what you want to use is not from an open access or public domain source and does not fall into one of the Act's exceptions, you will have to obtain permission from the copyright owner.

The Copyright Office provides several resources and a list of FAQs to help answer your copyright questions.

Contact your Department Chair/Director of School to identify the type of support offered in your Department/School. Many have great review and mentoring programs in place to support faculty members.

The Teaching and Learning Support Service (TLSS) supports faculty members in their commitment to offer quality and innovative educational experiences through the following sectors:

• Centre for University Teaching
• Centre for e-Learning
• Centre for Innovative Technologies in Education

The Centre d’appui pédagogique en santé pour la francophonie (CAPSAF) offers professional development opportunities for teachers and preceptors and develops learning tools to enhance teaching. CAPSAF also offers support for medical education research projects in French (e.g., ethics applications, securing funding, developing and implementing research projects, writing). It facilitates networking among francophones driven by medical education.

 Faculty Affairs offers free, confidential services to help you achieve your full potential in your academic life and maintain a healthy work-life balance. Assistance is offered in the areas of Wellness; Equity, Diversity, and Inclusion; and Professionalism. At Montfort, you can also get additional support from the Education Office.

The Faculty Affairs works with the Dean’s Office on all Faculty appointments. As a faculty member, you have responsibilities with respect to teaching, research, and administration. Regular full-time faculty members, who come under the APUO collective agreement, are subject to evaluation by methods specified by the collective agreement for matters of tenure and promotion.

Faculty Affairs also monitors compliance with University policies, such as the conflict of interest policy and the professionalism policy. Assistance with understanding these policies and compliance is provided by the Office which can be reached at 613-562-5800 x8361.

Regular full-time faculty members, who come under the APUO collective agreement, are subject to evaluation by methods specified by the collective agreement for matters of tenure and promotion. These include evaluation of teaching, scholarly activities, academic service activities, and language proficiency as stated in the letter of initial regular appointment.

Remember, it is up to you to initiate the process of applying for promotion. The Faculty of Professional Affairs will support you in your career advancement, and provides information on the promotion processand offers promotion workshops.

Faculty development refers to professional development activities that will help enhance your teaching, research, and leadership skills for personal and professional growth. Specifically, faculty development will help you to:

• Enhance your potential as a teacher, researcher, and administrator;
• Connect with the Faculty and other faculty members;
• Receive better evaluations from your learners;
• Be an even more valued member of your department/school;
• Enhance your curriculum vitae;
• Help get yourself promoted;
• Get a head start on activities that may soon be mandatory as a measure of ensuring faculty standards;
• Work toward a Teaching Skills Attainment Award.

The Teaching Skills Attainment Award provides recognition to faculty members who have shown commitment to the development of their teaching skills through faculty development. There are three levels of award, each with different requirements regarding the number of hours of faculty development that need to be completed.

The Faculty Development Program, part of the Office of Continuing Professional Development, offers workshops designed to help you improve your teaching, research, and leadership skills for personal and professional growth. Workshops are offered in three areas:

• Teaching Skills: Targeted to improve your teaching skills (e.g., small group facilitation, using the iPad in teaching, giving feedback).
• Career Development: Targeting specific professional “developmental milestones” (e.g., mixed methods research, women in the boardroom, crucial conversations).
• Special Events: Includes annual half-day and full-day programs covering a mix of topics and learning opportunities.

For a calendar of Faculty Development events, email the Coordinator and Event Planner, or visit our events calendar.

To register for workshops, consult the Learning Activities section of our website.

The Centre d’appui pédagogique en santé pour la francophonie (CAPSAF), part of the Affaires Francophones (AF), also offers workshops and special events to support excellence in medical education. To learn about and register for these events, email [email protected].

At the University level, Human Resources offers professional development learning opportunities to help you develop professionally, and improve your leadership skills. The Teaching and Learning Support Service (TLSS) supports faculty members in their commitment to offer quality and innovative educational experiences.

Faculty Development Program, Faculty of Medicine

Assistant Dean: Dr. Heather Lochnan
Telephone: 613-738-8400 ext 81950

Coordinator and Event Planner: Christine Cool
Telephone: 613-798-5555 ext 10622
Email: [email protected] or [email protected]

Centre d’appui pédagogique en santé pour la francophonie (CAPSAF)

Telephone: 613-562-5800 ext. 2847

Human Resources

Telephone: 613-562-5800 ext. 8697
Email: [email protected]
Location: RGN 2034

Teaching and Learning Support Services (TLSS)

Telephone: 613-562-5300
Email: [email protected]
Location: Vanier Hall

The Faculty Wellness Program, within Faculty Affairs, is an official working group of the Faculty of Medicine. It is committed to the enhancement of the well-being of all members of the Faculty, including faculty members, learners, and support staff. The program offers:

• Departmental/school consultations on wellness;
• Individual referrals to health care providers, financial advisors, counsellors, and therapists;
• Educational interventions shaped to suit the need of your group, program, or department/school;
• Information on conflict resolution.

The University of Ottawa Health Services is a primary care clinic. As an employee of the University of Ottawa, you can register with a doctor at Health Services and get access to a wide range of healthcare services.

Faculty Wellness Program, Faculty of Medicine

Telephone: 613-562-5800 ext. 8507
Email: [email protected]
Location: RGN 3028 G

University of Ottawa Health Services

Telephone: 613-564-3950
Map of locations

The shortage of family physicians in Ottawa is a serious concern and you may be unable to readily find a family physician who is willing to take you or your family members. The Faculty of Medicine’s Faculty Wellness Program ([email protected]) can help should you encounter difficulties in finding a family physician.

As an employee of the University of Ottawa you can also register with a doctor at The University of Ottawa Health Services, which provides access to a wide range of healthcare services.

If you have an idea for a great faculty development event we are interested to hear from you. Please contact the office at [email protected] with your suggestions and contact information. We will bring your suggestions forward at the quarterly CPD steering committee meetings. Each department has a representative on this committee.

Any session that is not clearly addressing a Faculty member’s career development (eg. teaching, research, administration, personal or career skills development and career advancement) cannot be considered as faculty development for accreditation purposes. Specialty based research days include a large component of basic and clinical science presentations, these would be considered to be CPD for scientists and clinical practitioners. These programs generally involve large numbers of participants, are not recurring and are not strictly addressing skills development, they will require application for accreditation and a fee of $200.00 is applied (if there is no registration fee for participants).

Education consultation may be provided to any Faculty member. Generally, we provide education support for program committees, accreditation applications, and webinars. An education consultant is available for preliminary discussions that can help provide structure, answer specific questions and point out possible resources. For more in depth support requiring several meetings, design or project planning, those services may need to be negotiated and the Office of CPD reserves the right to charge an appropriate fee to recover costs of the consultation. This might include instructional design support, extensive planning or involvement in program development. Any fees will be discussed with the faculty member prior to any invoicing.

In some cases self-accreditation is an option. If the program is delivered as a series at least 4-6 times per year, it may qualify as “rounds” for the RCPSC. You must ensure that your program details are registered with RCPSC to receive accreditation and recognition by the College. Refer to their website.

Accreditation information can be found on the Office of CPD website. Please contact the Office of CPD as soon as you identify members of your planning committee for details on the process.

Please ensure the Office of CPD is aware of your intent to seek accreditation as soon as you form a planning committee in order to streamline the accreditation process. Most applications require 4 weeks, if the Office of CPD is involved early, the process may take 2 weeks. If high level RCPSC (section 3) the process may take longer depending on the complexity of the event or if CFPC credits (level 2 or 3) credits are being sought, then 3 months is required to process credits for the CFPC.

When a program is clearly FacDev (teaching, research, administration, personal or career skills development and career advancement) and is limited to faculty members of the University of Ottawa, Faculty of Medicine, then there is no fee for accreditation. Some exceptions apply in the case of large meetings where registration fees or administration support costs will be applied.

Depending on the generalizability of the topic, we may offer assistance if the proposed program addresses a recognized need of our faculty members. Our education and accreditation experts are available for preliminary discussions that can help provide structure, answer specific questions and point out possible resources at no cost. Otherwise assistance with program specific content development may be available on a fee for service basis. Refer to Education Consultation for more details.

If your FacDev program is open to non-members of uOttawa’s Faculty of Medicine, or it is not open to all Faculty members (ie restricted to a small group of Faculty) or lacks general interest (ie. focused on a divisional issue) , or if you are charging fees for registration then accreditation, administrative and catering fees could apply.

The Office of CPD encourages research, and will consider projects case by case. Please ensure you inform the Office of CPD with a written request in advance of any proposed session. A request for supporting documents (REB approval, consent forms, project outline) should be anticipated. In general, projects must have approval from the appropriate research ethics board, must have a principal investigator (or Co-PI) that is a member of the Faculty of Medicine. There must be a method for participants to attend a scheduled session and opt out of the research component (with rare exceptions). Furthermore, if there is to be any research collaboration with the Office of CPD and its staff, a research agreement will be developed.

Contact the Office of CPD for information. Some programs may qualify for assistance with development and accreditation if considered one of our educational priorities, if generalizable among specialities. Fees for services may apply.  

For programs that are in line with our educational agenda based on needs assessments (including priorities of the LHIN, Public health, CPD Ontario, etc), support may be offered through the Office of CPD at no cost if there is no external funding available. If of limited scope and/or not within our scope of program development, instructional design assistance may be available on a fee for service basis.

All of our courses are accredited for RCPSC MOC credits. The appropriate accreditation statement accompanies all programs and if not certified specifically for MainPro+, the CFPC members may claim up to 50 certified credits per cycle by attending RCPSC MOC accredited programs.

Assistance with room reservations is limited to programs organized through the Office. To arrange a room reservation at Roger Guindon Hall please call 613-562-5800 ext 8117.

The Office of Faculty Development, part of the Office of Continuing Professional Development, offers workshops designed to help you improve your teaching, research, and leadership skills for personal and professional growth. Workshops are offered in three areas:

• Teaching Skills: Targeted to improve your teaching skills (e.g., small group facilitation, using the iPad in teaching, giving feedback).
• Career Development: Targeting specific professional "developmental milestones" (e.g., mixed methods research, women in the boardroom, crucial conversations).
• Special Events: Includes annual half-day and full-day programs covering a mix of topics and learning opportunities.

Some of the workshops are mandatory for all faculty members (e.g., orientation, assessment skills, case-based learning). For a calendar of Faculty Development events, email the Coordinator and Event Planner.

To register for workshops consult the Upcoming 2016-2017 Course and Workshops pamphlet , select the workshop and date you want to register for, and follow the instructions at the bottom of the pamplet.

The Centre d'appui pédagogique en santé pour la francophonie (CAPSAF), part of the Bureau des affaires francophones (BAF), also offers workshops and special events to support excellence in medical education. To learn about and register for these events email [email protected].

Office of Faculty Development

Director: Dr. Catharine Robertson
Telephone: 613-562-5800 ext. 8727 
NB: The Director role is a part-time position so please direct initial enquiries to the other (full-time) staff where appropriate (see below).

Coordinator and Event Planner: Catherine Dumoulin
Telephone: 613-562-5800 ext. 8083
Email: [email protected]

Location: RGN 2132

Centre d'appui pédagogique en santé pour la francophonie (CAPSAF)

Director: Dr. Jean Roy
Manager, Education: Jennifer Smith
Telephone: 613-562-5800 ext. 2847
Email: [email protected]

In general, documentation that accompanies your application should include proof of attendance as well as a program brochure that provides the titles and objectives of the session that you are submitting (so you can demonstrate the topic was a teaching skill). If you have attended a multi session conference then you will have to indicate which sessions you attended.

You can collect credit hours by attending and/or presenting at Faculty Development programs designed to enhance teaching skills. You will receive one credit hour for each hour attended. (Please see below for further information on credits for sessions you have presented).

You will need proof of attendance as well as a program brochure that provides the titles and objectives of the sessions which you are submitting. This is requested so that we can ensure that the program is meant to improve your teaching skills. Please clearly indicate which sessions you attended.

Yes, in fact you will receive double the credit hours for each hour of the program during which you are a presenter (i.e two credits for each hour presented). In this case, you need to demonstrate your activities by submitting the following documents:

• Program or agenda
  • Indicates your name
  • Date
  • Start and end of talk
  • Objectives

A repeat faculty development presentation (i.e. giving the same workshop twice or more) will be granted credit a maximum of two times. We assume you will modify your original presentation based on feedback the second time a program is offered.

The same program offered a third time will not generally be awarded additional credit. However, the committee will consider requests on a case-by-case basis, in the event that you make a major modification to a program being offered. In such a situation, you should be prepared to provide the committee with a complete outline of the program and/or syllabus and explain why the program should be considered as if it were newly developed.

Often departmental or divisional round are not accredited for section 1 credits of the Maintenance of Certification Program of the Royal College of Physicians and Surgeons of Canada or Mainpro+ credits of the College of Family Physicians of Canada. They may still be eligible but will be assessed on a case by case basis. Please provide proof of attendance as well as a program brochure that provides the titles and objectives of the session(s). It is also helpful to describe the impact of the program in the grid “explain how this skill is directly related to your teaching”.

The award is intended to recognize your efforts at improving your teaching skills. Of course, in order to teach something you must be knowledgeable about the material – that is true of clinical medicine, basic sciences as well as topics such as evidence-based medicine or clinical practice guidelines.   However, programs improving your content knowledge of clinical or basic sciences as well as other topics are not eligible for this award. Carefully review the program brochure; it is likely that there were some sessions that dealt with how to teach effectively as well as some that improved your clinical knowledge.  Those hours spent in sessions of how to effectively teach the topic may be eligible but will be assessed on a case by case basis.

You should provide proof of attendance as well as well as a program brochure indicating which sessions you are claiming with titles and objectives.  It is also helpful to describe the impact of each session in the grid “explain how this skill is directly related to your teaching”.

The Teaching Skills Attainment Award was intended to provide recognition to those members of the Faculty of Medicine at the University of Ottawa who have shown commitment to the development of their teaching skills through faculty development. Some topics, such as conflict resolution, mediation, team building, personality profiles, team communication etc., may not be presented in the teaching skills context (they are often presented as part of leadership development or clinical care), but may certainly be used by faculty members in the setting of teaching. Portions of these programs may be eligible for the award and will be considered on a case by case basis up to a maximum of 10 credit hours. Please describe the impact of the session(s) in the grid “explain how this skill is directly related to your teaching”

The award is intended to recognize your efforts at improving your teaching skills. Being more knowledgeable about new research or innovations in medical education may or may not improve your teaching. The onus is on you to indicate how you used the information learnt by attending these sessions in your teaching. You should provide proof of attendance as well as well as a program brochure indicating which session(s) you are claiming with titles and objectives. It is necessary to describe the impact of each session in the grid “explain how this skill is directly related to your teaching”. Examples may include: introduction of a new method of teaching or of a new type of assessment; better understanding of why feedback is valued, leading to increased efforts to provide better feedback; increased awareness of how clinical judgements are made, leading to more explicit modeling of clinical decision making with students etc.

Excess credit hours submitted for any level of the award may be carried forward for the next level. For example, if you have 38 credit hours when applying for the basic TSAA, you will receive a letter from the Office of Faculty Development indicating that you have 8 credit hours towards the Award with Merit. Keep this letter! You should submit it when applying for the Award with Merit; you will then need to provide documentation for only 42 hours of additional credit to receive the Award with Merit.

The Faculty Development program will review all applications. All applicants will be notified as to the disposition of their applications. Successful applicants will receive their award at the Awards in Education Ceremony, usually held in December of each year.